Event Project Manager, Life Sciences – German-speaking

This is a fully remote position, open to applicants in Europe.

📋 Description

• Oversee and implement comprehensive congress, webinar, advisory board, and medical education event projects both onsite and remotely.

• Independently design, configure, and deploy live engagement applications across web, mobile, portal, video, and AI utilizing SpotMe Backstage CMS.

• Effectively manage client relationships and senior stakeholders through clear and timely communication throughout the project lifecycle.

• Coordinate the execution of event-day activities with stakeholders and provide training for faculty, field sales teams, booth personnel, and agencies.

• Evaluate event applications and set up and test onsite technology, including interaction-tracking apps, microapps, iPads, and badge printers.

• Prepare and brief speakers for webinars, virtual sessions, and onsite medical events.

• Ensure seamless operations for both virtual and in-person events.

• Manage post-event communications, analyze event data, and produce reports, dashboards, and recommendations.

• Oversee congress and life science projects from start to finish, including onsite presence.

• Encourage faculty members to embrace medical education strategies.

• Lead projects across various use cases, including webinars, congresses, medical education, and advisory boards.

• Supervise projects alongside junior and associate team members.

• Take on the role of Program Lead for brand engagement initiatives.

• Assist in generating new business through upsell referrals and business development efforts.

⛳️ Requirements

• Minimum of 2 years of experience in congress engagement, KOL and pharma stakeholder management, as well as planning and executing congress and medical education events.

• Around 2–4 years of experience in event or meeting management or a related field.

• Extensive knowledge in planning and executing pharma meetings and congresses from an agency or corporate perspective.

• Familiarity with pharma priorities before, during, and after events.

• Capability to translate intricate workflows into clear and effective standard operating procedures.

• Proficiency in engaging customers, KOLs, and medical societies in the US and EU with a strong service-oriented mindset.

• Ability to influence stakeholders and escalate issues to leadership when necessary.

• Competence in delivering practical technical solutions and confidently building and shipping initiatives.

• Capacity to balance pharma regulatory compliance and legal review processes with business goals.

• Skill in identifying customer needs and prioritizing valuable solutions.

• Fluency in German and English.

• Willingness to travel frequently, including out-of-hours availability and weekend work.

• Openness to spending approximately 20–40% of time traveling onsite.

🏝️ Benefits

• Total compensation adjusted based on location, experience, and travel frequency.

• Remote work arrangement available.

• Opportunities for international onsite projects with the Europe/APAC team or clients.