Event Project Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the intricate lifecycle of audio-visual production and creative design projects for key client events.

• Direct events throughout the year, ensuring project scope, timelines, and budgets are effectively managed.

• Assist clients in navigating project lifecycles and implementing AV production best practices for both in-person and hybrid events.

• Act as the primary point of contact for clients and represent Meeting Tomorrow.

• Facilitate communication among fulfillment teams, creative departments, venues, vendors, and clients.

• Prepare onsite staff to ensure successful execution of events.

• Cultivate client relationships to enhance credibility and encourage repeat business.

• Act as a liaison between clients and creative teams, including designers and editors.

• Oversee vendor logistics related to decor, print materials, and custom fabrication.

• Maintain asset trackers, manage purchase orders, and negotiate contract terms.

• Travel to onsite locations and collaborate with Production Managers to lead execution.

• Familiarize yourself with Meeting Tomorrow’s services and customer service standards.

• Develop client processes and pinpoint opportunities for efficiency improvements.

• Achieve proficiency in Netsuite and Backstage.

• Manage large-scale events or event series for high-profile clients.

• Independently manage accounts and contribute to team efficiency projects.

• Utilize problem-solving and contingency-planning skills to surpass client expectations.

⛳️ Requirements

• 4-7+ years of experience in the event industry.

• Background in agency or high-end event environments.

• Strong customer-centric approach.

• Capability to juggle multiple tasks while meeting deadlines.

• Excellent verbal and written communication skills.

• Ability to forge relationships with diverse personalities and professional levels.

• Technical and creative inquisitiveness related to AV production and logistics of creative services.

• Adaptability to work and make decisions in dynamic environments with changing priorities.

• Proven kindness, dedication, and humility.

• Willingness and availability to travel onsite approximately 20-30% of the time (4-5 days per month).

🏝️ Benefits

• Options for medical, dental, and vision plans.

• Employer-paid short-term disability, long-term disability, life insurance, and access to an Employee Assistance Program.

• 401(k) plan with employer matching up to 4%.

• 16 PTO days (increasing with tenure) plus 9 paid holidays.

• Annual profit-sharing bonus.

• 12 weeks of fully paid parental leave (maternity, paternity, adoption).

• $50 monthly fitness reimbursement.

• Monthly stipends for internet and/or cell phone expenses.

• Company donations to your chosen charities (up to $1,000 annually).

• Regular social events and opportunities for learning.

• Access to training opportunities.

• Annual merit increases based on performance.