Event Production Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Support the comprehensive planning and execution of physical, virtual, and hybrid events.

• Ensure alignment with strategic objectives, budgetary constraints, and timelines.

• Facilitate communication with vendors, venues, and clients.

• Arrange calls, verify logistics, and follow up on schedules and deliverables.

• Organize and maintain creative and production files, documentation, timelines, and run-of-show materials.

• Oversee real-time updates for event deliverables.

• Assist in the production of online events and meetings.

• Prepare digital assets and organize materials for participants.

• Resolve basic technical issues as they arise.

• Manage inbox and calendar activities, schedule meetings, track RSVPs, and oversee internal task management.

• Identify venues, vendor services, and event-related technology platforms.

• Evaluate pricing, quality, and availability to aid in final decision-making.

⛳️ Requirements

• A minimum of 2.5–5 years of experience in event planning, production, or operations.

• Proven experience with hotel and conference events.

• Knowledge of the structure and pace of event timelines and deliverables.

• Exceptional organizational skills; capable of managing multiple projects, timelines, and stakeholders while maintaining a keen eye for detail.

• Excellent written and verbal communication skills in English.

• Proactive in flagging issues and confident in managing follow-ups with clients and vendors.

• Comfortable with project management, event registration, scheduling, and virtual meeting software.

• Proficiency in Microsoft/Google Suite.

• Familiarity with Asana is a plus.

• Ability to work independently under the guidance of leadership or established standard operating procedures (SOPs).

• Capable of working remotely as a reliable team member and liaison.

• Ability to handle multiple projects in a fast-paced setting.

• Strong attention to timing and detail.

• A solid background in business.

🏝️ Benefits

• Competitive salary.

• Opportunity to influence the HR function of a rapidly growing BPO.

• Collaborate closely with a team of industry leaders who have successfully scaled BPOs in the past.

• Opportunities for career growth and development.