Event Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the comprehensive planning and execution of both in-person and virtual meetings and events from inception to completion.

• Create summaries post-event for evaluation and improvement.

• Partner with business stakeholders to develop thorough event plans and financial budgets.

• Ensure adherence to budgetary constraints and policy regulations.

• Identify, negotiate, and collaborate with venues, audiovisual suppliers, decorators, and various other vendors.

• Engage with internal and external participants to guarantee the success of the events.

• Facilitate smooth on-site operations, ensuring customer satisfaction and a positive attendee experience.

• Design event experiences while addressing customer inquiries and needs.

• Establish templates, playbooks, and process enhancements for consistent event delivery.

• Coordinate with the CEO, Chief of Staff, and executive leadership to identify and fulfill program requirements.

• Manage and oversee the online registration system.

• Arrange necessary travel itineraries in collaboration with the Travel Team.

• Draft event budgets and conduct final financial reconciliations.

• Negotiate contracts while adhering to PMI Legal and Procurement protocols.

• Collaborate across multiple departments effectively.

• Adhere to deadlines and turnaround times for assigned events and projects.

⛳️ Requirements

• A bachelor’s degree in a relevant field or equivalent professional experience.

• Minimum of 7+ years' experience in comprehensive event planning and execution.

• Proven experience in organizing both small and large convention center events.

• Willingness to work outside standard business hours and on weekends.

• Expertise in organizing meetings and events internationally and domestically.

• Proficient in Microsoft Office Suite, including Excel, PowerPoint, and Teams.

• Excellent organizational, problem-solving, and troubleshooting abilities in high-pressure situations.

• Proactive attitude with a strong capacity to meet deadlines and assume responsibility for tasks.

• Strong skills in contract negotiation.

• Critical thinking abilities and the capability to implement creative solutions.

• Capacity to cultivate internal and external relationships.

• Customer service and care skills.

• Competence in executing detailed plans, collecting and analyzing data, and preparing succinct summaries.

• Proficiency in English.

• Willingness to travel up to 25% of the time.

• Industry certifications such as CMP, CMM, PMP, or CAPM are advantageous.

🏝️ Benefits

• Flexibility to work remotely or in a virtual environment.

• Global position offering interaction with stakeholders and vendors worldwide.

• Opportunity for travel up to 25%.