Event Manager

This is a fully remote position, open to applicants in Arizona.

📋 Description

• Oversee comprehensive planning and execution of provider events, continuing education programs, recruitment and networking gatherings, office inaugurations, company celebrations, leadership retreats, executive offsites, and other high-priority events.

• Manage all aspects including venues, vendors, contracts, catering, audio/visual needs, registration, signage, transportation, accommodations, attendee communications, materials, and on-site logistics.

• Travel to key events and provide proactive leadership during all phases of execution.

• Identify potential risks and gaps early, offering organized recommendations and solutions.

• Take ownership of the established event portfolio and calendar.

• Create and maintain event standard operating procedures (SOPs), planning templates, timelines, checklists, approval paths, communication standards, and post-event workflows.

• Assess and enhance event processes based on lessons learned, stakeholder feedback, and evolving business needs.

• Utilize approved AI and productivity tools for planning, communication, documentation, analysis, and follow-up.

• Foster accountability across departments and leadership by securing decisions, approvals, content, deliverables, and follow-up actions.

• Prepare briefs, agendas, schedules, talking points, attendee information, travel details, and supporting materials for leaders and executives.

• Coordinate executive schedules, travel arrangements, itineraries, and logistics for retreats, offsites, and other priority activities.

• Translate discussions from event meetings and debriefs into actionable decisions, owners, deadlines, and next steps, ensuring follow-through.

• Develop event budgets, track approved expenditures, manage invoices, identify cost risks, and provide financial reporting and recaps.

• Maintain relationships with external vendors and contracts, ensuring quality, timelines, and event standards are upheld.

• Keep CRM records updated, including event trackers, stakeholder information, attendance data, event history, commitments, and follow-up activities.

• Analyze registration, attendance, engagement, spending, follow-up activities, and relevant business outcomes.

• Generate post-event reports detailing lessons learned and recommendations.

⛳️ Requirements

• A minimum of 4 years of experience in event management, experiential events, project management, or a similar role with complete ownership.

• Capability to independently handle multiple complex events, deadlines, vendors, budgets, and stakeholder groups.

• Experience collaborating with senior leaders or executives on events, retreats, offsites, or organizational initiatives.

• Proven experience in creating and refining event processes, SOPs, templates, and repeatable workflows.

• Strong background in budgeting and vendor management, including contracts, expense tracking, and cost reconciliation.

• Excellent written communication skills with the ability to produce clear, leadership-ready materials.

• Proficient in Microsoft 365.

• Willingness to learn CRM, event, project management, travel, and AI-enabled productivity tools.

• Ability to travel up to 50%, including occasional evening and weekend events.

• Exceptional attention to detail.

• Demonstrated ownership and accountability.

• Strong organizational and prioritization skills.

• Effective communication and influence capabilities.

• Adaptability and problem-solving skills.

• Sound judgment and a commitment to confidentiality.

• Technology fluency.

• Experience in behavioral health, healthcare, or provider-facing roles is a plus.

• Familiarity with Eventbrite, Monday.com, HubSpot, or travel booking tools is advantageous.

• Strong writing and/or creative skills for supporting event promotions and engagement is a bonus.

• Experience working remotely is a bonus.

🏝️ Benefits

• 75% employer-covered Health, Dental & Vision benefits plan.

• 401(k) retirement savings plan with employer matching upon eligibility.

• 8 paid holidays.

• 15 PTO days accrued each year.

• Opportunities for professional and career development.

• Compensation reviewed with potential for advancement.

• This is a non-commission position.

• Full-time schedule from Monday to Friday, with weekends as necessary.

• Remote work opportunity.

• Travel opportunities for major events, leadership meetings, executive offsites, office openings, and other priority activities.