Event Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Strategize, implement, and oversee medical and marketing events, which include conferences, symposia, educational programs, and speakers’ bureau.

• Create detailed event plans that align with marketing objectives, product positioning, and regulatory compliance standards.

• Collaborate with the commercial sales team to identify target audiences, choose event formats, and select venue locations.

• Oversee event budgets, negotiate with vendors, and control costs effectively.

• Manage event logistics encompassing booth design and setup, catering, AV equipment, registration, transportation, and on-site staffing.

• Supervise event setup and breakdown while adhering to venue requirements and safety protocols.

• Handle speaker recruitment, presentation management, and rehearsal organization.

• Manage contract assessments, HCP agreements, vendor arrangements, Purchase Requests, and Purchase Orders.

• Work closely with accounting to guarantee prompt payment for vendors and speakers.

• Create event marketing materials, website content, promotional emails, and social media campaigns.

• Oversee pre-event communications with attendees, speakers, and vendors.

• Coordinate post-event follow-up, participant surveys, and data analysis.

• Ensure compliance with pharmaceutical marketing regulations, disclosure statements, and requirements for interaction with healthcare professionals.

• Monitor and manage risks related to event planning and execution compliance.

• Partner with sales, marketing, medical affairs, and legal teams.

• Cultivate relationships with healthcare professionals, thought leaders, and industry associations.

• Perform additional duties and projects as needed across functions.

⛳️ Requirements

• A High School Diploma with 9+ years of progressive experience in event planning and execution is required; or a Bachelor's degree in marketing, event management, or a related field, along with 5+ years of progressive experience in event planning and execution.

• A minimum of 2 years of event management experience within the pharmaceutical industry is required.

• In-depth knowledge of pharmaceutical marketing regulations and compliance guidelines is essential.

• Strong project management abilities, including budgeting, timeline management, and risk assessment skills.

• Proficiency in event management software and digital marketing tools, including Jira, Concur, Dynamics 365, and Monday.com.

• Capacity to independently manage projects with minimal supervision.

• Ability to juggle multiple projects concurrently.

• Exceptional organizational skills and meticulous attention to detail.

• Excellent time management capabilities with a proven track record of meeting deadlines.

• Flexibility and adaptability to shifting priorities in a fast-paced work environment.

• Must live within approximately 30 minutes of a major airport.

• Willingness to travel 60%-70% of the time is needed.

• Availability Monday–Friday during standard business hours.

• Physical mobility to work in a standard office environment and utilize standard office equipment.

• Capability to lift and carry materials weighing up to 20 pounds.

🏝️ Benefits

• Opportunity to become part of a publicly traded biopharmaceutical company.

• Collaborative team-oriented work environment.

• Opportunities for professional development.

• Discretionary bonus structure.

• Equity award options.

• Medical, Dental, and Vision Plan Options available.

• Health and Financial Wellness Programs.

• Employer Assistance Program (EAP).

• Company Paid and Voluntary Life/AD&D insurance.

• Short-Term and Long-Term Disability coverage.

• Healthcare and Dependent Care Flexible Spending Accounts.

• 401(k) Retirement Plan with Company Match.

• 529 Education Savings Program.

• Voluntary Legal Services.

• Identity Theft Protection services.

• Pet Insurance options.

• Employee Discounts, Rewards, and Perks.

• Paid Time Off (PTO) including 11 Holidays.

• Exempt Employees are eligible for Unlimited PTO.

• Non-Exempt Employees are entitled to 10 Vacation Days, 56 Hours of Health Pay, 2 Personal Days, and 1 Cultural Day.

• Access to tools and resources to enhance health and wellness.

• Remote work options available.