Senior Events Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist in managing the entire event lifecycle, from the initial business case and approvals to logistics, on-site execution, teardown, post-event reporting, and follow-up.

• Oversee booth setup, venue and vendor requirements, A/V needs, Wi-Fi, lead scanners, shipping, printed materials, signage, promotional items, catering, rentals, and other execution details.

• Develop and maintain project plans, task lists, timelines, and stakeholder updates within Asana.

• Collaborate with Sales, Marketing Operations, Brand, Supply, Partnerships, and Growth teams to transform event objectives into actionable execution plans.

• Assist with Salesforce campaign setup, attendee and lead-list uploads, routing, data hygiene, enrichment, and workflows before and after events.

• Facilitate pre-event outreach and capture leads, opportunities, feedback, and follow-up actions following events.

• Aid in event reporting, feedback collection, and evaluation of ROI.

• Travel to key Tier 1 and Tier 2 events, providing hands-on assistance with setup, breakdown, attendee flow, and booth readiness.

• Maintain organization across a busy calendar, which may involve 5–7 events in a single week.

⛳️ Requirements

• At least 3 years of experience in event marketing, event operations, field/event coordination, or a comparable role with significant responsibility for logistics.

• An understanding of events as a demand-generation channel, with the ability to link execution to lead follow-up, pipeline, ROI, and business outcomes.

• Practical experience in coordinating vendors and materials, as well as booth setup and teardown.

• Proven ability to manage multiple events or complex projects simultaneously within a deadline-oriented environment.

• Familiarity with Salesforce or another CRM, covering event campaigns, lead/attendee lists, routing, data hygiene, and follow-up workflows.

• Strong proficiency in Asana and the capability to create clear, scalable project plans and workflows.

• Experience in vendor coordination, sourcing and scheduling deliverables, budget/expense tracking, and managing event materials, promotional items, print, and fulfillment.

• Outstanding organizational skills and attention to detail.

• Ability to anticipate needs, communicate effectively, and ensure alignment among cross-functional partners.

• Comfort working in a fast-paced setting where priorities can change rapidly and event requests may arise unexpectedly.

• Willingness to travel approximately 30% for key events.

• Flexibility to work occasional evenings or weekends as necessary.

• B2B trade show, conference, sponsorship, or exhibitor experience is advantageous.

• Experience in supporting sales-driven, growth, or demand-generation events is a plus.

• Familiarity with gifting or fulfillment platforms such as Sendoso, Reachdesk, or similar is beneficial.

• Experience in coordinating promotional items and print production is a plus.

• Background in the hospitality or travel industry is an advantage.

• A degree in Business, Marketing, Communications, or a related field is a plus.

🏝️ Benefits

• Competitive base salary based on role and experience.

• Opportunities for bonuses, commissions, and equity.

• Comprehensive benefits package; full details available at engine.com/culture.

• Hybrid-hub model offering office-based or fully remote work environments.

• Perks and benefits may vary based on employment type and location.