Event Coordinator

This is a fully remote position, open to applicants in Colorado.

📋 Description

• Gain a thorough understanding of the requirements for each assigned event.

• Conduct research on vendors and venues, providing recommendations based on event specifications and budget constraints.

• Oversee assigned events from initial planning stages through to post-event evaluations.

• Manage daily event and program administration tasks, including placing orders, reviewing banquet event orders, monitoring vendors, planning travel, making restaurant reservations, supporting attendees, tracking registrations, and reporting.

• Create and maintain project plans, timelines, task assignments, budgets, and status reports.

• Collaborate with various teams to ensure alignment on event objectives, roles, deadlines, communications, and deliverables.

• Offer on-site event support, which includes vendor coordination, attendee registration, assistance, schedule management, and resolving any issues that arise.

⛳️ Requirements

• A Bachelor’s degree is preferred, or a combination of education and relevant experience.

• A minimum of two years' experience in coordinating events within a fast-paced and dynamic environment.

• Capability to adapt to evolving needs, establish effective systems, manage multiple priorities, and deliver an organized, positive experience for guests.

• Familiarity with event planning and logistics.

• Understanding of customer relationship management systems.

• Knowledge of digital project management methodologies.

• Intermediate skills with project management tools such as Asana.

• Experience with digital marketing, customer relationship management, sales, and event management platforms like HubSpot.

• Quick learner of new systems.

• Experience with Cvent or similar event management platforms is strongly preferred.

• Ability to communicate effectively, operate a computer, and remain mobile for extended periods while assisting guests at events.

• Willingness to travel approximately six to eight times a year.

• Must possess legal authorization to work in the United States.

🏝️ Benefits

• Medical, dental, and vision insurance.

• Health Reimbursement Arrangement (HRA).

• 403(b) retirement plan.

• Disability insurance.

• Paid time off (PTO).