Entity Management, Company Secretarial Associate

This is a fully remote position, open to applicants in Philippines, +4 more countries.

📋 Description

• Oversee the global lifecycle of entities, encompassing their establishment and maintenance from market assessment through corporate governance, compliance with statutory requirements, and restructuring efforts.

• Lead cross-functional teams spanning legal, finance, and operations, ensuring accountability and delivery at every phase of the process.

• Keep leadership, internal teams, and external stakeholders synchronized through progress updates; identify risks and facilitate decision-making.

• Oversee tasks such as incorporation, licensing, notarisation, certification, legalisation, employer registrations, licence renewals, statutory filings, and adherence to local regulatory obligations.

• Maintain corporate documentation and manage renewals, registrations, filings, changes in directors/shareholders, board and shareholder resolutions, powers of attorney, updates on ultimate beneficial ownership, and requirements for registered offices.

• Ensure that entities maintain good standing and transition seamlessly into regular operations.

• Contribute to matters involving vendors and corporate legal affairs, including non-disclosure agreements, vendor contracts, banking documents, lease agreements, procurement reviews, contract templates, legal playbooks, and enhancements to legal operations.

⛳️ Requirements

• 4 to 6 years of experience in company secretarial roles, corporate governance, entity management, or paralegal work, preferably within a corporate service provider, incorporation specialist, or a larger company's corporate affairs or legal department (required).

• Direct involvement with corporate records, statutory filings, and drafting board and shareholder resolutions across multiple entities, with the ability to independently draft resolutions rather than merely filing them (required).

• Experience in supporting a multi-entity or multinational organization across various jurisdictions (required).

• Strong project management skills, capable of keeping multiple workstreams, providers, and stakeholders aligned simultaneously.

• Exceptional communication abilities, with credibility among senior leaders and external partners.

• Familiarity with the notarisation, certification, and legalisation processes for corporate documentation.

• Proactive, detail-oriented, and comfortable in a fully remote, fast-paced scale-up environment.

• Proficient in English.

🏝️ Benefits

• Play a key role in RemotePass's global expansion efforts.

• Take genuine end-to-end ownership of a significant function.

• Gain regular exposure to senior leadership and opportunities to expand your responsibilities.

• Work within a collaborative, ownership-driven culture.

• Receive competitive compensation and benefits, along with meaningful growth opportunities.