Electronic Billing Analyst

This is a fully remote position, open to applicants in Ohio.

📋 Description

• Implement and manage e-billing initiatives following client specifications

• Facilitate the transition of clients from traditional paper invoicing to electronic invoicing

• Act as the primary contact for e-billing information, submissions, and follow-ups

• Analyze and execute new e-billing and billing processes

• Oversee electronic billing clients and vendors, including documentation, training, analysis, reporting, and security measures

• Set up clients in Elite, vendor platforms, and E-Billing Hub

• Communicate outside counsel guidelines and e-billing requirements to various departments

• Analyze, recommend, and implement enhancements and reports

• Review new electronic billing requests and client/matter arrangement details in Elite

• Submit electronic invoices and follow up with billing groups, clients, and billing attorneys

• Troubleshoot e-billing issues and create solutions to enhance efficiency

• Monitor invoice validation and payment approvals

• Investigate invoice rejections, initiate corrective actions, and communicate issues to billing stakeholders

• Collaborate with AR Specialists regarding outstanding balances

• Challenge reductions and rejected invoices

• Collect backup documentation for electronic invoices

• Partner with Client Financial Services to resolve e-billing write-downs

• Submit new timekeepers for approval

• Update billing rates annually with electronic billing clients

• Perform billing duties as necessary

⛳️ Requirements

• High school diploma or equivalent is required

• Bachelor’s degree is preferred

• At least 3 years of experience in a similar role is required

• Legal billing experience is preferred

• Minimum of 1 year of prior law firm experience is preferred

• Strong understanding of e-billing and accounts receivable processes

• Proficient in database products, MS Word, MS Excel, Outlook, LEDES files, EBH, and e-billing platforms/websites

• Experience with Elite Enterprise is strongly preferred

• Comprehensive knowledge of the Elite Enterprise financial database

• Excellent mathematical skills

• Familiarity with UTBMS task and activity codes

• In-depth knowledge of various electronic billing vendors, websites, and formats

• Advanced proficiency in Excel, including pivot tables and VLOOKUPs

• Advanced proficiency in Microsoft Word

• Strong verbal and written communication abilities

• Excellent interpersonal, organizational, and time-management skills

• High attention to detail, data entry, proofreading, problem-solving, and analytical skills

• Ability to multitask, prioritize competing responsibilities, organize workflow, and manage a high volume of invoices

• Ability to work independently, meet deadlines, and keep managers informed of progress

• Capability to analyze complex bill payment sharing relationships and report findings to both internal and external stakeholders

• Must be authorized to work in the United States

🏝️ Benefits

• Medical coverage

• Dental coverage

• Vision coverage

• Flexible Spending Account (FSA)

• Life and disability coverage

• Paid maternity and parental leave

• Family building resources

• Identity theft protection

• 401(k) plan

• Paid sick, personal, and vacation time

• Opportunities for professional growth

• Work-life balance programs

• Programs that recognize and celebrate contributions

• Overtime eligibility per applicable laws

• Remote work flexibility