E-Billing Coordinator

This is a fully remote position, open to applicants in Ohio.

📋 Description

• Manage timekeeper rate submissions and initiate new matter originations within e-Billing platforms.

• Verify that approved firm rates are successfully uploaded to clients’ e-Billing portals.

• Utilize new matter reports to request the opening of matters on client sites.

• Process applicable write-offs with the necessary approvals via the workflow portal.

• Oversee accruals, status reports, and budget management.

• Complete ACH forms and set up documentation.

• Provide assistance with appeals beyond insurance matters.

• Submit e-Billing vendor invoices for payment processing.

• Collaborate closely with e-Billing Specialists to ensure correct rates are uploaded and approved by clients prior to invoice submission.

• Execute additional duties as requested and assigned.

• Report directly to the E-Billing Manager.

⛳️ Requirements

• Associate degree in Accounting, Finance, Business Administration, or a related discipline is required.

• A minimum of three years of e-Billing experience is necessary.

• Experience in a large law firm or a comparable professional services setting is preferred.

• An equivalent combination of relevant education and experience may be accepted.

• A strong client service focus and team-oriented mindset are essential.

• Ability to communicate effectively and address common inquiries or complaints from clients and internal professional and support staff.

• Strong interpersonal communication skills to maintain effective relationships with partners, attorneys, clients, and staff.

• Demonstrated proficiency in Microsoft Office Suite, including Word and Outlook.

• Strong working knowledge of Excel is required.

• Extensive electronic billing experience is preferred.

• Familiarity with various law firm e-Billing vendor systems, including Legal Tracker, CounselLink, and T360, is advantageous.

• Knowledge of Elite software is highly desirable.

• Proven ability to learn new software applications quickly.

• General understanding of accounting principles and internal control concepts.

• Ability to perform arithmetic operations with whole numbers, common fractions, and decimals.

• Capability to apply fractions, percentages, ratios, probability, statistical inference, and proportions to practical scenarios.

• Demonstrated capability to multitask while being detail-oriented, with strong follow-up practices.

• Excellent organizational and planning skills, with the ability to prioritize multiple tasks and projects to meet deadlines.

• Ability to handle confidential and sensitive information with discretion.

• Submission of a resume and cover letter is required.

🏝️ Benefits

• Competitive salaries along with a performance bonus program.

• Group health, dental, and vision insurance options.

• Multiple plan choices and various benefit levels available.

• Coverage for same-sex domestic partners.

• Pre-tax premiums offered.

• Coverage begins on the date of hire.

• Group term life insurance and accidental death and dismemberment insurance included.

• Optional supplemental group universal life insurance available.

• Voluntary accident insurance for employees and their families.

• Long-term care insurance provided.

• Short-term and long-term disability benefits offered.

• Pre-tax benefit programs, such as dependent care, health care reimbursement, and transit or qualified parking benefits in most locations.

• Retirement program, including a voluntary 401(k) plan.

• Option for remote work arrangements.