Document Specialist II

This is a fully remote position, open to applicants in India.

📋 Description

• Manage and archive documents generated by the CPS Project Management Team

• Organize, collect, scan, file, and dispatch project documentation

• File TMF documents for CPS PM, non-Fortrea sites, and the Fortrea P1MS Clinical Monitoring Team

• Create document queries and carry out file reconciliation and resolution tasks

• Maintain standardized filing systems, departmental files, tracking forms, and spreadsheets

• Assist in the review and finalization of the TMF Plan and Index

• Support TMF project initiation and closure processes

• Retrieve, file, and upload documents according to milestones, timelines, SOPs, policies, systems, and client requirements

• Collaborate with project teams to obtain missing TMF documents and address document quality concerns

• Conduct TMF reconciliation as part of quality control

• Produce copies of project data for archival purposes or client delivery

• Lead and conduct both paper and electronic archiving tasks

• Provide metric data and perform administrative tasks related to departmental or project needs

• Train and mentor new Document Specialists, while developing, reviewing, and updating training materials

• Act as a TMF Subject Matter Expert and train team members on eTMF systems and processes

• Undertake additional duties as assigned

⛳️ Requirements

• Minimum of a High School Diploma or equivalent

• Bachelor's degree or equivalent in a scientific discipline preferred

• Fortrea may consider relevant experience as a substitute for educational qualifications

• Excellent written and verbal communication skills in English

• Experience with computers and basic software applications, including Adobe Acrobat, Word, Excel, and PowerPoint

• Strong organizational abilities and capacity to work in a fast-paced environment with numerous interruptions

• Ability to sit at a computer for extended durations

• Capability to use hands for typing, handling, or manipulating objects, tools, or controls, including a computer keyboard, for up to 8 hours daily

• Potential risk of eye strain

🏝️ Benefits

• Opportunity for remote work

• Standard office or home working environment

• Access to training and mentoring opportunities

• Chance to train and mentor new Document Specialists

• Possibility of working outside regular office hours as needed for the role