Director of Operations

This is a fully remote position, open to applicants in United States.

📋 Description

• Lead and expand Ballotpedia’s Operations Department.

• Propel strategic operations and collaborate with leadership throughout the organization.

• Design and execute hiring processes.

• Facilitate salary negotiations.

• Collaborate with managers on staff performance and team growth.

• Supervise annual performance evaluations and manager training initiatives.

• Incorporate Ballotpedia’s core values throughout the employee life cycle.

• Assess benefits structures, suggest updates, and manage benefits administration.

• Own and refine Ballotpedia’s compensation philosophy and framework.

• Oversee payroll systems to ensure compliance with tax and regulatory requirements.

• Manage contract labor procurement, contractor documentation, and contractor metrics.

• Create financial dashboards to monitor key metrics.

• Generate monthly financial reports and convert data into actionable insights.

• Monitor financial stability and identify risks or opportunities.

• Construct financial models for ROI assessment of expansion initiatives and strategic investments.

• Direct the annual budgeting process.

• Develop ongoing cash-flow forecasts and scenario models for reserve strategy and financial planning.

• Oversee accounting, payroll, accounts payable/receivable, cash management, and financial compliance.

• Ensure compliance with state and federal regulations and identify legal and regulatory obligations.

• Maintain workers’ compensation policies along with necessary registrations or insurance.

• Coordinate compliance processes for FMLA, ADA, and other regulations.

• Manage legal claims and lawsuits, collaborating with outside legal counsel.

• Maintain organizational insurance policies and recommend adjustments to coverage.

• Mentor, coach, and develop personnel within the Operations team.

• Schedule and conduct departmental meetings, overseeing annual and quarterly objectives.

• Maintain organizational systems and tools, managing platform access and permissions.

• Supervise planning for Board meetings and coordinate in-person team gatherings.

⛳️ Requirements

• A minimum of 5 years of experience in operations, finance, HR, or a related field within a nonprofit, mission-driven, or rapidly growing organization.

• Strong commitment to Ballotpedia's mission and the ability to embody organizational values.

• Proficiency in financial management, budgeting, forecasting, and cash flow analysis.

• Comprehensive understanding of or experience in human resources, talent management, and organizational development.

• Knowledge of nonprofit compliance, employment law, and risk management.

• Exceptional communication skills with the capability to convey complex concepts clearly and foster alignment across teams.

• Strong strategic thinking, analytical abilities, practical problem-solving skills, and proactive decision-making.

• Capacity to lead, mentor, and cultivate high-performing teams in a remote setting.

• Ability to thrive in ambiguous situations and adapt to changes in a dynamic nonprofit environment.

• Familiarity with Google Suite, Slack, and project management tools.

• Must have access to a computer with Internet connectivity.

• Must be authorized to work in the U.S.; employment is subject to E-Verify.

• A résumé and cover letter are required for application.

• Current address should be included in either the résumé or cover letter.

🏝️ Benefits

• Annual benefits stipend of $8,000, distributed in equal increments in each paycheck once benefits eligible.

• Flexible work environment (BP Flex).

• Unlimited vacation time.

• Flexible scheduling options.

• Health, vision, and dental insurance choices through the benefits stipend.

• Retirement account options available through the benefits stipend.

• New employee orientation on Ballotpedia’s flexible working environment.

• Opportunity for remote work from home.

• Employee access to Google Suite, Slack, and Asana.