Director of Grants Financial Management – Reporting

This is a fully remote position, open to applicants in Kenya.

📋 Description

• Oversee the financial setup of new awards, which includes establishing budgets, funding structures, and reporting calendars.

• Monitor grant expenditures against budgets, analyze discrepancies, and notify program teams of any risks related to over- or under-spending.

• Manage modifications to grant budgets, no-cost extensions, and the closure processes with donors.

• Ensure the allowability of grant expenses and the accurate application of revenue recognition, restricted-fund accounting, and indirect cost entries.

• Implement Fika's approved indirect cost rate and methodology for awards.

• Coordinate the recording of transactions related to grants, including invoicing, cash reporting, and revenue releases.

• Maintain adherence to donor regulations and translate award terms into clear financial obligations.

• Collaborate with the Senior Director of Compliance on compliance policies while managing financial execution and reporting.

• Develop systems to monitor actual expenses by award and create funder-ready financial reports.

• Prepare and submit donor financial reports punctually and in the required formats.

• Address donor finance inquiries and assist with donor audits and verification exercises.

• Lead financial due diligence and the establishment of sub-award agreements with appropriate controls.

• Oversee sub-recipient spending, review financial reports, and follow up on any questioned costs.

• Enhance sub-recipient financial management capacity through guidance and training.

• Act as the finance point of contact for grant-specific external audits.

• Coordinate audit preparations and drive the resolution of audit findings.

• Train program, grants, and country finance staff on donor requirements and grant processes.

• Strengthen grant tracking tools, reconciliations, and month-end award-related practices.

• Lead the grants finance team, including Senior Grants Finance Officers and Grants Finance Analysts.

⛳️ Requirements

• A bachelor's degree in Accounting, Finance, Business Administration, or a related field.

• A minimum of 8 years of relevant experience, including at least 5 years in grant financial management or grant compliance.

• Extensive working knowledge of grant rules and regulations.

• Familiarity with FCDO, UN, and major foundation requirements is highly preferred.

• Proven experience in sub-award management, including due diligence, monitoring, and closeout processes.

• Strong skills in grant accounting: revenue recognition, restricted funds, reconciliations, and financial statement preparation.

• Advanced proficiency in Excel.

• Experience with Sage Intacct or similar ERP systems is preferred.

• Excellent communication skills with the ability to articulate complex donor requirements to non-financial colleagues.

• Experience working across diverse cultures and time zones.

• Proficiency in French or Portuguese is an advantage.

• Detail-oriented, solutions-focused, and capable of managing multiple awards and deadlines concurrently.

• Willingness to travel internationally to country offices approximately 15-20% of the time.

🏝️ Benefits

• Flexible work arrangements.

• Comprehensive support for mental and physical wellness.

• Annual salary reviews in line with Fika's compensation policy.

• Opportunities for professional development.

• Targeted development programs.

• International travel to country offices approximately 15-20% of the time.