Design & Engineering Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist the VP of Design & Engineering with design evaluations, governance of standards, vendor assessments, and document management across a concurrent multi-project portfolio.

• Ensure project document organization, including file naming conventions, revision management, access permissions, and confidentiality protocols.

• Log, distribute, track, issue, and archive drawing sets, specifications, submittals, RFIs, transmittals, and comments from design reviews.

• Monitor design review cycles against stage-gate milestones and identify any delayed deliverables.

• Maintain compliance and deviation logs, RFI logs, bid comparison matrices, current-revision registers, and action item logs.

• Compile review packages that include consolidated comment logs and track responses.

• Coordinate reviews across multiple disciplines and time zones, including design workshops, kick-off meetings, and knowledge transfer sessions.

• Create meeting agendas, document minutes, ensure follow-up actions are completed, and escalate any stalled issues.

• Assist in the bidding process through RFP distribution, bidder Q&A tracking, proposal collection, and the completion of comparison workbooks.

• Onboard consultants and vendors to document platforms and naming protocols.

• Maintain contact lists, consultant scopes, and organizational charts for the design team.

• Manage candidate pipelines and scheduling for interviews related to design and engineering recruitment.

• Maintain and control versions of company design standards, checklists, and templates.

• Oversee a busy multi-time-zone calendar, including travel arrangements and itinerary organization.

• Prepare presentation materials, expense reports, and correspondence.

⛳️ Requirements

• A minimum of 5 years supporting teams in engineering, architecture, construction, or data center development.

• Proven experience in document control for active design or construction projects.

• Proficient understanding of drawing sets, specification sections, workflows for submittals and RFIs, and design phase deliverables (SD/DD/CD/IFC).

• Advanced skills in Excel, PowerPoint, Word, Outlook, and SharePoint.

• Experience with at least one AEC platform such as Procore, Autodesk Construction Cloud/BIM 360, Newforma, Sitetracker, Bluebeam Revu, or similar.

• Outstanding organizational skills and commitment to follow-through; capable of managing action item closures independently.

• Strong, clear written communication skills; adept at accurately summarizing technical statuses for executive reviews.

• Direct experience with data centers or mission-critical facilities is preferred.

• Familiarity with OPR/BOD frameworks, commissioning documentation, and methodology for deviation logs is preferred.

• Understanding of MEP, electrical, and structural terminology sufficient to direct comments to the appropriate discipline is preferred.

• Experience collaborating with international teams and navigating different code environments is preferred.

• A degree or certificate in architecture, engineering, construction management, or a related technical field is preferred.

🏝️ Benefits

• Remote work arrangement.

• Management of travel bookings and itineraries.

• Professional exposure to multi-project mission-critical design and engineering endeavors.