Creative Operations Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Take charge of resource allocation for all ongoing and future creative projects.

• Ensure visibility into team availability, workload, project timelines, and upcoming capacity.

• Recognize capacity shortfalls, scheduling conflicts, and possible bottlenecks.

• Monitor utilization to assist leadership in understanding team capacity.

• Anticipate future resource requirements based on the studio's project pipeline.

• Align projects with internal team members according to their skills, experience, availability, and project requirements.

• Collaborate with Creative Producers and creative leads to form project teams.

• Assist in staffing for new business ventures and incoming projects.

• Manage staffing adjustments as project scopes, timelines, and priorities evolve.

• Coordinate internal staffing for shoots and keep visibility on the studio-wide shoot calendar.

• Develop and maintain systems, trackers, and dashboards for resource and project management.

• Enhance project planning, staffing, kickoff, tracking, and handoff processes.

• Identify operational bottlenecks and formulate effective solutions.

• Establish consistent processes for Creative Producers and creative teams.

• Recognize opportunities for automation and minimize unnecessary coordination.

• Assist leadership in grasping the operational implications of upcoming work before commitments are finalized.

⛳️ Requirements

• Must reside in the United States.

• 3–5 years of experience in creative operations, resource management, project coordination, creative production, or a related domain.

• Strong knowledge of creative production workflows, encompassing pre-production, shoot execution, and post-production.

• Highly organized with outstanding attention to detail.

• Proactive by nature with the ability to foresee potential issues early on.

• Excellent interpersonal skills and the ability to foster trust with creatives, project leads, and leadership.

• Comfortable juggling multiple priorities and adapting to constantly changing timelines.

• Strong written and verbal communication skills.

• Capable of making informed decisions even with incomplete information.

• Resourceful, determined, and at ease working without a strict guideline.

• Proficient with spreadsheets and project management tools, and quick to adapt to new systems.

• Naturally inclined to seek better methods for team collaboration.

• Must be willing to work late nights and weekends as necessary; this is not a typical 9-5 role.

• Must not require visa sponsorship for employment.

🏝️ Benefits

• Remote-friendly, flexible, and entrepreneurial work environment.

• Healthcare coverage.

• Paid Time Off (PTO).

• Company holidays.