Conveyancing Admin – Part-Time

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Assist file handlers and conveyancers with conveyancing-related administrative tasks

• Draft, edit, and format legal letters, correspondence with clients and agents, as well as settlement documents utilizing Microsoft Word templates and precedents

• Prepare and assemble documents for execution and lodgement

• Ensure that documents are accurate and complete for signing and settlement

• Adhere to structured file-management protocols, checklists, and quality control measures

• Communicate with clients, real estate agents, lenders, and internal file handlers during AEST hours

• Safeguard the confidentiality of client information, financial data, and identity details

• Acquire knowledge of and utilize TriConvey while facilitating PEXA/electronic settlement processes when necessary

• Identify issues promptly and escalate them according to established procedures

⛳️ Requirements

• Proficient written English skills

• Comfortable using Microsoft Word templates

• Previous experience in Australian legal or documentation roles

• Availability to work during AEST business hours to coincide with file handlers

• Experience in Australian conveyancing

• Knowledge of Australian property and conveyancing terminology, such as Section 32 vendor statements, Section 27, discharge of mortgage, transfer of land, settlement adjustments, and GST treatment

• Familiarity with PEXA or electronic settlement processes

• Experience drafting correspondence for agents and clients

• Possession of a personal computer

• Computer must have a minimum of 8GB RAM

• Intel Core i5 or AMD Ryzen 5 processor, 12th generation or newer

• 512GB HDD/SSD storage

• Operating system: Windows 11 Home or Pro

• Power backup solution such as a power station, power bank, or UPS

• Secondary or external monitor

• Noise-cancelling headset and webcam

• Internet connection with a minimum speed of 40–50 Mbps for both downloads and uploads

• BIR registration and contributions as mandated by the government

• NBI or Police Clearance

• Valid government-issued identification

• Completion of an English proficiency examination

• Completion of a personality assessment

• At least 2 years of experience in an administrative capacity

• Ability to communicate effectively with clients, vendors, and team members through various channels including calls, texts, and emails

• Willingness to adhere to Wingman’s IT, security, system-monitoring, and productivity standards

• Availability to work from 7AM to 4PM MNL time, Monday to Friday

• Acceptance of an independent contractor agreement governed by Singapore law and Philippines Resources Pte. Ltd.

• Willingness to provide references and authorize background and qualification checks

🏝️ Benefits

• 20 Paid Time Off days

• Referral Bonus of 70 AUD for each successful referral to the Wingman platform

• Annual Trip to connect with the wider Wingman community in person

• Dedicated Support Contact (CSM)

• Access to a Network for collaboration with fellow contractors and onshore specialists

• Opportunities for Upskilling through optional sessions, peer learning, and developmental pathways

• Potential for additional contracts, Statements of Work, or increased workloads

• Involvement in High-Impact Projects with leading Australian partners

• Flexibility First policy providing full autonomy in achieving outcomes

• Advisory Support in HR, Tax, and setup guidance

• 100% Work-From-Home Contracts

• Participation in company events

• Opportunities for promotion

• Pathway for promotion to permanent employment

• Work from home