Contracts and Compliance Coordinator

This is a fully remote position, open to applicants in Michigan, +3 more states.

📋 Description

• Oversee the entire contract process from intake through review, approval, execution, and filing.

• Provide support to Sales and Operations in the routing and approval of contracts.

• Verify that exhibits, scopes of work, insurance requirements, schedules, and accompanying documents are complete.

• Maintain records of contracts and executed agreements within contract management systems.

• Monitor contracts that require action, approval, signature, renewal, or follow-up.

• Collaborate with Legal, Operations, Project Management, Risk, and leadership for any additional review required.

• Manage the onboarding of customers, pre-bid processes, and the qualification of vendors and subcontractors.

• Organize qualification packages and track financial, safety, insurance, bonding, licensing, certification, project experience, and reference details.

• Facilitate annual and periodic renewals.

• Monitor expiring insurance, licenses, certifications, and other essential documents.

• Assist with customer audits and compliance evaluations.

• Aid project teams with contract and compliance documentation.

• Track requirements for subcontractor onboarding.

• Generate subcontractor agreements using standard company templates.

• Oversee compliance of lower-tier subcontractors within external portals.

• Keep track of notices, change-order documentation, and contract communications.

• Resolve or escalate issues related to missing, incomplete, conflicting, or non-compliant documentation.

• Maintain reports that reflect the status of contracts, qualifications, and compliance.

• Monitor open and aging items and provide updates to owners.

• Identify any process gaps and bottlenecks.

• Assist in workflow enhancements, data cleanup, document migration, and system projects.

• Create and maintain templates, checklists, and procedures.

• Aim to minimize manual work, delays, and errors.

⛳️ Requirements

• An associate’s or bachelor’s degree in business administration, Construction Management, Supply Chain Management, Risk Management, or a related field is preferred.

• Relevant experience may be accepted in place of formal education.

• 3–5 years of pertinent experience in contract administration, construction or industrial project administration, customer onboarding, prequalification, procurement, vendor/subcontractor management, compliance, or risk management.

• Preferred experience in heavy civil construction, industrial services, environmental services, specialty contracting, equipment rental, or commercial construction.

• Familiarity with customer onboarding and pre-bid processes.

• Understanding of contract administration and document control.

• Knowledge of vendor and subcontractor qualification processes.

• Basic understanding of insurance and risk concepts.

• Familiarity with construction or industrial terminology.

• Knowledge of contract lifecycle management.

• Understanding of safety and regulatory documentation.

• Strong organizational skills and ability to follow through on tasks.

• Capacity to identify issues and escalate them when necessary.

• Excellent written and verbal communication skills.

• Ability to collaborate across teams and manage competing deadlines.

• Proficiency in Microsoft Excel, Word, Outlook, and Teams.

• Experience with SharePoint or similar document management systems.

• Familiarity with contract management systems such as Ironclad, DocuSign CLM, Contract Logix, or similar.

• Experience with ERP systems such as NetSuite, SAP, Viewpoint, Oracle, or similar.

• Skills in reporting and data tracking.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance.

• Retirement savings plans with company matching.

• Opportunities for professional development and advancement.

• Flexible work hours and remote work options.