Contract Specialist

This is a fully remote position, open to applicants in United States, +1 more country.

📋 Description

• Oversee low-risk, low-value contracts throughout the entire lifecycle, adhering to YPO standards and service requirements.

• Manage and maintain the Contract Lifecycle Management (CLM) software system.

• Assist the contract team in drafting summaries, gathering information, and obtaining W-8 and W-9 forms from prospective vendors.

• Ensure that all agreements featuring the YPO logo receive approval from the marketing team.

• Organize and maintain contract file storage in line with established policies and procedures.

• Contribute to internal training initiatives and education regarding the contract lifecycle and contracting processes.

• Handle CLM support tickets, troubleshoot user issues, and escalate when necessary.

• Provide support for CLM system training and offer ongoing assistance to business users.

• Assist with continuous improvement efforts, testing, enhancement, and documentation of CLM workflows and processes.

• Offer administrative support to the department as required.

• Serve as backup support for the Procurement Specialist when needed.

• Fulfill ad hoc reports, tasks, and projects as necessary.

⛳️ Requirements

• A minimum of 3 years’ experience in contract administration, procurement, or business operations.

• Proficient understanding of contract principles, terms, and the contract lifecycle.

• Outstanding organizational capabilities and attention to detail, with the ability to manage a high volume of contracts and adhere to deadlines.

• Strong administrative competencies.

• Excellent customer and stakeholder service skills, catering to both internal business users and external vendors.

• Superior written and verbal communication skills.

• Proficiency in Microsoft Office Suite or similar software.

• Experience with a contract lifecycle management (CLM) system, including system administration or user support, is highly preferred.

• Bachelor’s degree or equivalent relevant work experience.

• Flexibility to work extended or flexible hours as needed to accommodate team members and stakeholders across various time zones.

• Willingness and ability to travel domestically and internationally without restrictions, up to 0–5% per year.

• Capability to sit for prolonged periods at a desk and work on a computer.

• Ability to maintain confidentiality and integrity regarding sensitive information.

• Skill in prioritizing competing opportunities, balancing member and internal stakeholder needs with business priorities, managing cross-functional expectations, and articulating decision rationales clearly.

• Ability to communicate effectively and foster positive relationships across boundaries.

• Capacity to navigate ambiguity and adapt to a frequently changing environment.

• Global mindset, sensitive to local and international customs and protocols.

• Analytical and proactive approach, utilizing sound judgment and structured thinking.

• Collaborative team player in a highly interactive team setting.

• Ability to perform efficiently under pressure while maintaining a positive, professional, and solutions-oriented demeanor.

🏝️ Benefits

• Opportunities for performance-based bonuses.

• Flexibility for remote work.

• Comprehensive rewards package focused on wellbeing and growth.

• Flexibility to work extended or flexible hours as needed for team members and stakeholders across various time zones.

• Willingness and ability to travel domestically and internationally, up to 0–5% per year.