Contract Specialist – 1102 Equivalent

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver Contract Specialist-level acquisition assistance to the IMLS Contracting Officer and other OCFO team members throughout the complete acquisition lifecycle.

• Execute market research and draft solicitations, including comprehensive acquisition planning and solicitation creation.

• Carry out open market acquisitions and issue purchase orders below the Simplified Acquisition Threshold in accordance with FAR Part 12.

• Prepare and issue task, delivery, purchase, and call orders, including those under FAR Subpart 8.4 and FAR 16.5.

• Draft contract modifications, exercise options under FAR Subpart 17.2, execute bilateral supplemental agreements, and manage contract close-outs.

• Conduct price analyses and create Memoranda to File, Summaries for Award, and additional acquisition documentation.

• Gather, create, and structure supporting documents to ensure complete and compliant contract files.

• Prepare and finalize CPARS evaluations for existing IMLS contracts.

• Assist with end-of-fiscal-year award activities and ongoing order execution.

• Interpret and apply procurement policies, regulations, and directives, offering guidance to IMLS program offices.

• Submit weekly status reports detailing achievements against Contracting Officer metrics.

• Provide weekly labor-hours reports to the COR, outlining hours worked, ceiling consumption, assigned/completed/pending actions, accomplishments, and anticipated tasks.

• Achieve performance standards of at least 95% error-free accepted work products and 95% on-time task completion.

• Acknowledge new assignments and inquiries within two business hours.

• Develop options and implement action plans under IMLS oversight; final decisions and Government authority rest with IMLS Federal employees.

⛳️ Requirements

• Bachelor's degree (4-year) from an accredited institution.

• Minimum of 24 semester hours in any combination of accounting, law, business, finance, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

• Over 4 years of experience as a GS-1102 or equivalent, providing acquisition support to the U.S. Federal Government; COR experience is not applicable.

• Proven experience conducting open market acquisitions and issuing purchase orders under the SAT in accordance with FAR Part 12.

• Familiarity with issuing delivery/task orders under the SAT as per FAR Subpart 8.4 and FAR 16.5.

• Experience in exercising option modifications under FAR Subpart 17.2.

• Knowledge of administrative contract actions, including contract close-outs and bilateral supplemental agreements.

• Proficient in preparing Memoranda to File, Summaries for Award, Price Analyses, and necessary contract-file documentation.

• Experience conducting past performance evaluations in CPARS.

• Strong working knowledge of the FAR and federal acquisition protocols.

• Capacity to develop and interpret solicitations, price analyses, modifications, and option exercises.

• Ability to research and analyze technical and cost data effectively.

• Competence in reading, interpreting, and executing procurement policies, regulations, and directives.

• Excellent oral and written communication skills with a customer-service-oriented approach.

• Strong attention to detail, ensuring quality work with minimal errors or discrepancies.

• Capability to manage multiple projects while tracking and reporting progress weekly.

• Ability to work independently, collaborate within a team, and exercise sound judgment and problem-solving skills.

• Proficiency in Microsoft Word, Excel, Access, PowerPoint, and Microsoft Project.

• Must complete IMLS onboarding, security and confidentiality training, confidentiality and nondisclosure forms, and conflict-of-interest screening and disclosure before commencement.

• FAC-C or equivalent agency 1102 certification is preferred.

• Experience in supporting large acquisitions from planning through to award is desirable.

• Background in assisting with end-of-fiscal-year award surges is preferable.

• Experience in supporting a small or micro federal agency or Contracting Officer is a plus.

• Familiarity with fully remote work with Federal clients using Microsoft Teams, Zoom, and Office 365 is advantageous.

• Experience in applying agency AI-use policies to acquisition work products is preferred.

🏝️ Benefits

• Health Insurance

• Dental Insurance

• Vision Insurance

• Long-term and Short-term Disability Insurance

• Life Insurance

• 401(k) Plan

• Holiday Pay

• Paid Time Off

• Internal promotions

• Professional development

• Recognition and rewards programs

• Employee-provided computing device

• Network account and Office 365 access provided by IMLS