Contract Recruiting Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide administrative and coordination assistance to the Talent Acquisition team.

• Assist in preparing and posting approved job openings across recruiting systems and designated job boards.

• Monitor recruiting activities, outstanding tasks, and follow-up requirements.

• Prepare materials for recruiting, summaries of candidates, and documents for interviews.

• Utilize approved AI tools to organize data, summarize notes, draft routine communications, and track action items.

• Review AI-generated work for accuracy and adhere to company guidelines regarding confidential information.

• Support recruiting events, hiring initiatives, and special projects.

• Schedule phone, virtual, and in-person interviews.

• Coordinate calendars across various locations and time zones.

• Provide interview confirmations, meeting links, instructions, and necessary materials.

• Manage scheduling changes and communicate updates efficiently.

• Coordinate candidate travel and related arrangements when necessary.

• Follow up with interviewers to gather feedback and ensure timely next steps.

• Assist in candidate sourcing, resume evaluations, outreach, and follow-up communications.

• Organize potential candidates into talent pools based on discipline, location, and hiring needs.

• Maintain accurate records of candidates and recruiting processes in the applicant tracking system.

• Generate routine reports on interview activities, candidate progress, and outstanding tasks.

• Act as a responsive point of contact for scheduling and recruiting logistics.

• Collaborate with recruiters, sourcers, hiring managers, interview teams, HR partners, and onboarding teams.

• Identify practical enhancements that minimize administrative workload and boost responsiveness.

⛳️ Requirements

• 0–3 years of experience in recruiting coordination, HR administration, scheduling, or a similar administrative support role.

• Entry-level candidates are encouraged to apply.

• Strong organizational abilities and keen attention to detail.

• Capability to manage multiple calendars, priorities, and deadlines.

• Excellent written and verbal communication skills, demonstrating professionalism.

• Strong customer service orientation and a collaborative, responsive approach.

• Ability to manage confidential information with confidentiality.

• Proficiency in Microsoft Outlook, Teams, Excel, and other relevant productivity tools.

• Experience with AI tools for coordinating details, organizing information, drafting communications, summarizing notes, or managing follow-up tasks, along with the capacity to verify accuracy.

• Familiarity with applicant tracking systems, especially UKG Pro Recruiting, is preferred.

• Knowledge of candidate sourcing, resume evaluation, or professional networking tools is preferred.

• Experience supporting engineering, technical, architecture, construction, or other professional services teams is preferred.

🏝️ Benefits

• Opportunity to transition into a permanent, full-time position based on performance and business requirements.

• Benefits eligibility will be determined by the relevant contract and employment terms.