Construction Project Coordinator

This is a fully remote position, open to applicants in Ohio, +1 more state.

📋 Description

• Oversee and coordinate project documentation for construction projects using Procore and various project management tools.

• Achieve or maintain Procore Integrator-level certification through training approved by the company.

• Process and manage Submittals, RFIs, COPs, change documentation, and other construction records via Procore.

• Keep track of all compliance documentation required by local, state, and federal authorities.

• Organize, monitor, and archive all project-related files, drawings, communications, and records as per company standards.

• Prepare and distribute meeting agendas and minutes using Procore or platforms preferred by clients.

• Coordinate project scheduling milestones, equipment procurement, deliveries, and related logistics.

• Assist Project Managers in maintaining project schedules and ensuring successful project execution.

• Help in the preparation and organization of documentation needed for project invoicing.

• Support subcontractor administration by tracking subcontract documents, budgets, cost analysis, monthly accruals, cost forecasting, and reporting.

• Process and monitor invoices, purchase orders, change orders, and project expenditures to guarantee accuracy, necessary approvals, and prompt payments.

• Provide daily administrative support to the construction team, including document preparation, correspondence, scheduling meetings, and invoice processing.

• Coordinate, prepare, and distribute bid packages.

• Assist in identifying and pre-qualifying subcontractors.

• Manage bid-related RFIs and issue addenda as necessary.

• Compile bid responses and prepare bid tabulations for review.

• Track and oversee the project closeout process from substantial completion to final documentation.

• Organize and submit closeout documents in line with regulatory and contractual obligations.

• Provide regular project reporting, documentation support, and technical assistance.

• Cultivate positive and professional relationships with internal teams, subcontractors, and clients.

• Show flexibility in work hours to accommodate project demands.

• Complete additional duties as assigned.

⛳️ Requirements

• Bachelor’s degree in a related discipline or a combination of education and relevant work experience.

• A minimum of four (4) years of experience in supporting large-scale construction projects, upgrades, renovations, or retrofits involving institutional, government, commercial, or industrial facilities.

• Proven ability to gather, validate, and analyze quantitative data.

• Proficiency in Microsoft Excel, Word, PowerPoint, and other Microsoft Office applications.

• Capability to manage multiple priorities efficiently while maintaining a keen attention to detail.

• Strong organizational, coordination, and interpersonal skills.

🏝️ Benefits

• People-oriented insurance.

• Investment plans.

• Incentive plans.