Construction Admin Assistant

This is a fully remote position, open to applicants in Latin America.

📋 Description

• Offer administrative assistance to Project Managers, General Contractors, and executive leadership.

• Collaborate with vendors and subcontractors to obtain quotes and aid in bid management.

• Professionally communicate with clients, providing project updates and addressing their inquiries.

• Prepare, organize, and maintain construction documentation, including Change Orders, Purchase Orders, Service Agreements, and project records.

• Assist with scheduling, calendar management, data entry, and document filing.

• Compose and send professional emails and correspondence.

• Support invoicing, bookkeeping, and tracking project finances.

• Ensure accurate maintenance of project logs and documentation.

• Assist with other administrative projects as required.

⛳️ Requirements

• Prior experience as an Administrative Assistant, ideally within the construction sector.

• Experience in supporting property management firms and dispatch operations.

• Strong proficiency in Google Workspace (Gmail, Docs, Sheets, Calendar, Chat, Admin tools, etc.).

• Exceptional written and verbal communication skills in English.

• Excellent organizational and time management skills.

• Ability to juggle multiple priorities in a fast-paced setting.

• High attention to detail and precision.

• Strong customer service orientation with a positive and collaborative mindset.

• Self-motivated and comfortable working independently.

• Reliable high-speed internet and a quiet workspace suitable for video conferencing.

• Flexibility to occasionally work beyond standard business hours when project demands arise.

• Familiarity with Microsoft Office 365 (Word, Excel, OneDrive) — nice to have.

• Experience with JobTread — nice to have.

• Familiarity with CompanyCam — nice to have.

• Experience with Wix — nice to have.

• Relevant professional certifications — nice to have.

🏝️ Benefits

• Competitive salary.

• Long-term remote opportunity with a growing U.S. construction company.

• Supportive and collaborative work atmosphere.

• Potential for schedule flexibility after six months based on performance.

• Paid time off on Independence Day (July 4).

• Paid time off on Thanksgiving.

• Paid time off on Christmas Day.

• Paid time off on New Year's Day.

• Half-day schedules the day before Thanksgiving, Christmas, and New Year's Day.