Compliance Project Manager

This is a fully remote position, open to applicants in Illinois.

📋 Description

• Oversee the complete project planning and execution for designated product compliance and safety initiatives.

• Establish project scope, milestones, dependencies, owners, deliverables, timelines, and due dates.

• Manage multiple simultaneous projects in a fast-paced, deadline-oriented environment.

• Conduct project meetings, working sessions, and status reviews; record decisions, actions, risks, and subsequent steps.

• Monitor milestones, address delays and resource limitations, and keep project records, dashboards, trackers, and status reports updated.

• Direct projects from product concept to launch, covering product opportunities, client requirements, supplier selection, approvals, testing triggers, and readiness for launch.

• Convert client, regulatory, industry, and product-specific requirements into actionable project plans and compliance deliverables.

• Track testing requests, samples, results, certifications, approvals, documentation, and corrective actions until completion.

• Coordinate supplier testing, factory audits, product samples, third-party laboratories, overseas factories, and relevant compliance inputs.

• Detect testing failures, documentation discrepancies, supplier challenges, and product safety issues early, facilitating timely resolutions.

• Follow up on corrective actions until resolution and escalate overdue or at-risk items as necessary.

• Maintain tracking systems, status documentation, timelines, approved supplier lists, and testing records.

• Collaborate with Merchandising, Sourcing, Programs, Account Management, Compliance, Sales, suppliers, factories, laboratories, and clients.

• Act as a client-facing contact for status updates, requirements, risks, decisions, escalations, and next steps.

• Interpret technical compliance information into practical project implications and decisions.

• Promote cross-functional teamwork and coordinate communication to ensure effective execution and a uniform client experience.

• Identify opportunities to enhance workflows, intake processes, tracking tools, reporting, handoffs, SOPs, templates, checklists, training materials, and project playbooks.

• Share recurring risks and lessons learned with Product Safety & Compliance and cross-functional leadership.

• Stay informed about evolving product safety regulations, customer requirements, industry practices, and compliance tools.

• Contribute to account growth and proactive client partnerships by enabling new product concepts with well-defined requirements, risks, and approval pathways.

⛳️ Requirements

• Bachelor's degree or equivalent combination of education and professional experience.

• 5+ years of experience in project management, product compliance, product safety, quality assurance, operations, or a related field.

• Proven experience coordinating projects that involve multiple internal teams and external partners.

• Familiarity with product safety and compliance requirements, including CPSIA, ASTM, CPSC, FDA, REACH, Prop 65, and related customer or industry standards.

• Experience collaborating with testing laboratories, suppliers, overseas manufacturing facilities, or third-party partners to manage project timelines and statuses.

• Excellent organizational skills with the capability to handle multiple projects, priorities, and deadlines concurrently.

• Strong analytical and critical thinking abilities, including the capacity to identify risks, assess documentation, and determine when escalation is necessary.

• Proficient written and verbal communication skills, capable of conveying technical information to both technical and non-technical audiences.

• Proficiency in Microsoft Office, including Outlook, Excel, Teams, and PowerPoint.

• Ability to learn and adapt to changing regulations, ERP systems, customer platforms, and external compliance tools.

• Capability to work independently, take initiative, and fulfill commitments.

• Ability to thrive in a deadline-driven environment and support time-sensitive business requirements.

• Experience leading complex cross-functional projects or client programs.

• Experience collaborating with Sales, Account Management, Merchandising, Sourcing, Compliance, suppliers, and clients.

• Strong client-facing communication and stakeholder management skills.

• Preferred: experience in promotional products, project management, consumer goods, manufacturing, or distribution.

• Preferred: experience managing product safety, compliance, quality, or launch-readiness projects.

• Preferred: familiarity with social compliance and factory audit standards.

• Preferred: experience with customer compliance platforms, product lifecycle systems, project management tools, or supplier management systems.

• Preferred: formal project management training or certification.

• Preferred: experience in developing SOPs, project templates, dashboards, or team training materials.

• Preferred: experience in promotional products, sourcing, merchandising, procurement, supplier management, account management, client services, or a related field.

• Preferred: understanding of client product approval processes, testing triggers, supplier qualification, and launch-readiness requirements.

• Preferred: insight into how client requirements impact sourcing, product development, approvals, and launch timing.

🏝️ Benefits

• Nationwide coverage for Medical, Dental, Vision, Life, and Disability insurance.

• Voluntary Benefits.

• 401(k) Retirement Savings Plan.

• Health Savings Accounts (HSA).

• Flexible Spending Accounts (FSA).

• Opportunities for career advancement and internal promotions.

• Leadership experiences and access to HALO's influential global network.

• Recognition awards that can be converted into gift cards, trips, concerts, and merchandise.

• Reasonable accommodations provided for individuals with disabilities.