Community & Events Lead

This is a fully remote position, open to applicants in United States.

📋 Description

• Lead the planning and execution of assigned Discoveries, Getaways, and other Community & Events programs from concept to post-event wrap-up.

• Research destinations, conduct site visits, and curate itineraries, activities, and experiences tailored for the RV community.

• Design event programming that balances memorable experiences, opportunities for connection, and value for attendees.

• Identify and coordinate with campgrounds, venues, tour operators, attractions, restaurants, transportation providers, entertainment, and other event partners.

• Establish and maintain relationships with campgrounds, venues, vendors, Harvest Hosts locations, and local partners.

• Request proposals, negotiate pricing and terms, and manage contracts.

• Develop and oversee event budgets, monitor expenses, and align attendee experiences with financial objectives.

• Coordinate vendor payments, contracts, and financial documentation.

• Collaborate with the Community & Events Operations Coordinator on registration, ticketing, attendee communications, and administrative logistics.

• Work alongside Marketing to promote events, create web pages, design creative assets, and meet other marketing needs.

• Maintain event timelines, planning documentation, and task assignments.

• Provide updates on planning progress, budgets, deadlines, and any potential challenges.

• Utilize Airtable, Notion, Google Workspace, and other internal platforms.

• Act as the event lead onsite or coordinate with designated hosts and support staff.

• Oversee programming, vendors, schedules, and the overall attendee experience.

• Assist event hosts, volunteers, and onsite team members.

• Address unexpected challenges with flexibility and a solutions-focused mindset.

• Foster a welcoming and inclusive environment for all members.

• Conduct post-event evaluations, including budget reconciliation, attendee feedback, vendor assessments, and key learnings.

• Enhance future events, streamline processes, and establish repeatable planning frameworks.

• Contribute to the development of new event concepts and the growth of the Community & Events program.

⛳️ Requirements

• Strong organizational abilities and exceptional attention to detail.

• Experience in managing projects, events, or programs with multiple components and competing deadlines.

• Capability to take ownership of a project from concept to completion while collaborating effectively with a broader team.

• Excellent time management skills and the ability to prioritize tasks effectively across multiple events.

• Outstanding written and verbal communication skills.

• Strong interpersonal skills with the ability to build positive relationships.

• Comfort in negotiating with vendors and making thoughtful decisions that balance experience, budget, and business needs.

• Solid problem-solving abilities, flexibility, and adaptability when plans change.

• Self-sufficient in a remote work environment while maintaining proactive communication and accountability.

• Willingness to learn new technology platforms and utilize digital tools for project management and collaboration.

• Ability and readiness to travel for site visits and assigned events.

• Openness to working occasional evenings and weekends as required for event execution.

• Experience with Google Workspace or similar productivity tools.

• Remote applicants must reside in the United States and cannot work from California, Hawaii, or Alaska.

• Must have authorization to work in the U.S. for any employer.

• Previous experience in planning events, group travel, tours, retreats, or other in-person experiences is a plus.

• Experience in hospitality, tourism, travel, community management, or related fields is advantageous.

• Familiarity with creating itineraries or destination-based experiences from scratch is a plus.

• Experience in managing vendor relationships, negotiating contracts, or coordinating multiple event partners is beneficial.

• Knowledge of event registration platforms, Airtable, Notion, Customer.io, Hygraph, or similar tools is a plus.

• Experience in working with event budgets and financial reporting is advantageous.

• Comfort in using AI and emerging technology is a bonus.

• Knowledge or passion for RVing, camping, travel, and the outdoors is a plus.

🏝️ Benefits

• Competitive salary – base compensation up to market rates with additional bonus or variable compensation based on the position.

• Deferred Compensation for eligible positions.

• Remote Work – opportunity to work from anywhere within the United States.

• Medical, Dental, and Vision Insurance.

• Gynecology, Fertility, and Family-building Care.

• Online Mental Health Therapy.

• Virtual healthcare services.

• Employee Assistance Program providing 24/7 access to support for mental health and maintaining a balanced lifestyle.

• HSA/FSA options.

• Life and AD&D Insurance.

• Voluntary Short and Long Term Disability coverage.

• PTO – at least 3 weeks per year.

• 401(K) plan with company match on up to 5% of your contribution.

• Parental Leave – up to 6 weeks of leave.

• Provision of a work laptop and additional equipment as needed.

• Participation in in-person rallies, including all-hands and department-specific events.

• Complimentary annual membership to Harvest Hosts, which includes access to member discounts.

• Tour de Hosts Stipend.

• Employee Recognition and Rewards Program.

• Unlimited PTO.

• Enjoy a fun work environment.