Commercial Property, Transactions Paralegal

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Support the preparation of contracts for commercial property transactions, both sales and purchases, adhering to established standards and solicitor guidelines.

• Organize and prepare property searches, title-related documents, correspondence related to transactions, and settlement paperwork.

• Assist in drafting special conditions, settlement instructions, transfer-related documents, and completion materials.

• Monitor finance, due diligence, title, access, and settlement deadlines.

• Aid in the review of leases and tenancy agreements.

• Coordinate documentation for electronic settlement processes.

• Draft initial versions of business sale and purchase contracts.

• Create disclosure documents, schedules, annexures, and other supporting materials for transactions.

• Review transaction documents for their accuracy and completeness.

• Prepare deeds of assignment, novation deeds, landlord consent documents, restraint deeds, releases, and settlement documentation.

• Organize legal due diligence and manage financial, property, commercial, employee, corporate, and other supporting documents.

• Maintain due diligence registers, lists of outstanding items, trackers for conditions precedent, and settlement checklists.

• Open, organize, and manage electronic files related to legal matters.

• Ensure document version control, manage task lists, maintain key date calendars, and keep correspondence records.

• Prepare file notes, transaction summaries, and status reports for the supervising solicitor.

• Draft professional communications to clients and other stakeholders as instructed.

• Format, proofread, and finalize legal documents.

• Assist with invoicing, cost disclosures, trust accounting instructions, and other administrative tasks.

• Contribute to the maintenance and enhancement of legal precedents, checklists, and transaction workflows.

⛳️ Requirements

• A minimum of 2 years of experience in a Paralegal, Legal Assistant, Conveyancing Assistant, Legal Secretary, or a similar role providing transactional legal support.

• Proven experience in supporting commercial property, conveyancing, corporate, leasing, or business sale matters.

• Strong skills in legal document preparation and document management.

• Excellent proficiency in both written and spoken English.

• Experience in drafting professional correspondence for clients and stakeholders.

• Proficient in Microsoft Word, including skills in document formatting, styles, tracked changes, document comparison, tables, headers and footers, and PDF conversion.

• Exceptional attention to detail regarding legal names, dates, monetary amounts, schedules, execution blocks, annexures, and transaction data.

• Strong organizational skills with the capability to manage multiple matters and deadlines effectively.

• Ability to work autonomously in a remote setting while adhering to detailed instructions.

• Proactive in identifying missing information, following up on outstanding requirements, and escalating issues as necessary.

• Ability to maintain strict confidentiality when dealing with sensitive legal and client information.

• Preferred experience in supporting Australian lawyers or legal practices.

• Background in commercial property, conveyancing, business sales, acquisitions, or commercial leasing.

• Experience in Australian, UK, New Zealand, or other common-law legal systems.

• Familiarity with legal due diligence and document review processes.

• Experience with cloud-based legal practice or document management systems.

• Familiarity with Adobe Sign or similar e-signature platforms.

• Knowledge of PEXA, Australian property searches, or Australian conveyancing processes is a plus but not mandatory.

• Required proficiency in Microsoft Word, Microsoft 365 / Microsoft Office, Adobe Acrobat or equivalent PDF software, Google Workspace or similar productivity tools, as well as video conferencing and remote collaboration platforms.

🏝️ Benefits

• Fully remote work environment.

• Operate under an Independent Contractor Agreement.

• Adhere to Australian business hours.