Clinical Study Planning & Scheduling Lead

This is a fully remote position, open to applicants in Texas.

📋 Description

• Oversee study planning and portfolio scheduling for the Clinical Research Units in Austin, Las Vegas, and Prague, with an emphasis on early-phase clinical studies.

• Manage and sustain integrated study calendars for both awarded and potential studies.

• Assess study scheduling and placement based on protocols, participant and cohort requirements, bed availability, recruitment capabilities, procedures, equipment, holidays, sponsor timelines, and competing site activities.

• Coordinate changes to study calendars, evaluate portfolio impacts, implement routine modifications, and escalate significant capacity decisions as necessary.

• Facilitate discussions regarding study placement and scheduling across functions with site leadership, investigators, recruitment, business development, finance, and clinical operations.

• Manage portfolio scheduling for CRUs, including studies across multiple sites.

• Keep track of scheduling data, trackers, and planning tools for capacity planning, revenue forecasting, and business decision-making.

• Organize administrative activities for the Human Safety Committee, including submissions, reviews, agendas, meetings, minutes, decisions, and follow-ups.

• Coordinate study placement within CRUs, document decisions and action items, and update calendars accordingly.

• Engage in client discussions regarding scheduling considerations, capacity limitations, and alternative solutions.

⛳️ Requirements

• A Bachelor's degree or equivalent formal academic/vocational qualification.

• Prior experience ranging from 0 to 2 years in a related field.

• Familiarity with the clinical trial process, particularly in early-phase clinical research and CRU operations.

• Capability to review and interpret study protocols while identifying scheduling and placement necessities.

• Strong written and verbal communication skills, along with excellent interpersonal abilities.

• Proficient in presentation and meeting facilitation.

• Outstanding organizational skills and meticulous attention to detail.

• Strong time management and prioritization skills; adept at managing multiple concurrent tasks.

• Demonstrated business maturity and professionalism.

• Ability to work both independently and collaboratively.

• Competence to operate in an office, laboratory, and/or clinical setting.

• Proficiency in using various in-house and commercial computer software.

• Capability to remain upright and/or stationary for 6–8 hours daily.

• Frequent mobility, bending, twisting, crouching, and stooping as part of job requirements.

• Ability to lift and carry weights of 15–20 lbs.

• Consistent and regular attendance is essential.

• Capacity to perform under pressure and manage multiple tasks simultaneously.

🏝️ Benefits

• A global team environment that fosters collaboration.

• Opportunities for professional development and collaboration.

• A workplace focused on scientific excellence.