Chief of Staff – CTO

This is a fully remote position, open to applicants in Poland.

📋 Description

• Oversee the engineering leadership cadence, which includes director-level syncs, agendas, documented decisions, and follow-through.

• Assume responsibility for the quarterly OKR and QBR cycle, which encompasses objective updates, follow-ups, issue escalation, and preparation for reviews.

• Keep an up-to-date record of leadership decisions and commitments and ensure their timely execution.

• Identify stalled or unassigned cross-team initiatives and assign ownership to restore progress.

• Manage special projects through chartering and handoff, including work distribution models, data team setup, vendor selection, security consulting, AI-agent programs, audits, platform evaluations, and tool pilots.

• Transform complex organizational and project inputs into clear, decision-ready materials for the CTO, executive team, and board.

• Facilitate decisions that have been delegated to their documented closure and communicate the outcomes effectively.

• Standardize planning, tracking, and communication for engineering leadership using rituals, templates, and operating rhythms.

• Collaborate across the organization on cross-cutting initiatives, procurement, pilot contracts, and engineering tool budgeting.

• Establish operational cadence, identify ownerless initiatives, take charge of the OKR/QBR loop, and set baselines within the first 90 days.

⛳️ Requirements

• Proven experience managing the operational systems of an engineering organization as a TPM lead, head of engineering operations, or in a similar role.

• Experience in cadence management, planning, and cross-team coordination at an organizational level.

• Demonstrated capability to lead ambiguous, multi-team initiatives through influence without direct authority.

• Proficiency in converting complex information into concise, executive-level materials.

• Ability to create robust operating systems and follow-up mechanisms.

• An engineering background that allows participation in architecture discussions, identification of team roadblocks, and appropriate escalation.

• Established credibility with engineers, engineering managers, and directors through reliability and follow-through.

• Proficient in English at a C1 level for both written and verbal technical communication with internal and external audiences.

• Fluent in both English and Russian.

• Nice-to-have: previous experience as a Chief of Staff, in Engineering Operations, or as a TPM lead reporting to engineering leadership.

• Nice-to-have: experience in engineering organizations with over 100 employees, and familiarity with automation and AI tools.

• Nice-to-have: background in procurement, vendor contracting, or budgeting.

• Nice-to-have: knowledge of nonprofit technology or the payments domain.

• Nice-to-have: familiarity with Node.js/NestJS, React, MongoDB, ClickHouse, Kafka, Cloudflare, PCI DSS 4.0.1, SOC 2 Type II, and ISO 27001.

🏝️ Benefits

• 31 days of paid time off.

• Complete coverage of a telemedicine plan.

• Assistance for Home Office Setup: the company provides support for purchasing furniture (e.g., office chair, desk, monitor) and other items to create an optimal workspace.

• English language learning courses.

• Relevant professional development opportunities.

• Access to a gym or swimming pool.

• Co-working space availability.

• Option for remote work.