Internal Chief of Staff

This is a fully remote position, open to applicants in California, +5 more states.

📋 Description

• Act as the main operational partner for the founders, overseeing priorities, information flow, and execution across the organization.

• Equip founders for meetings, decisions, and external discussions with the necessary context and materials.

• Manage the founders' inboxes, communications, and follow-ups as required.

• Recognize and eliminate obstacles that hinder the founders' progress.

• Lead and drive cross-functional initiatives that involve multiple teams or functions without formal authority.

• Ensure critical projects remain on schedule by clarifying ownership, deadlines, and next steps.

• Develop and sustain internal processes, SOPs, and scalable operational frameworks.

• Identify and proactively address operational shortcomings.

• Oversee high-priority strategic projects from initial scoping to completion.

• Research, analyze, and synthesize information to aid founders in decision-making.

• Create internal reports, presentations, and communications.

• Convert strategy into actionable plans.

• Coordinate with internal team members, contractors, and external partners.

• Assist with hiring, onboarding, and team operations.

• Function as a reliable internal communication hub.

• Engage in the application, assessment, interview, background-check, and offer processes as needed.

⛳️ Requirements

• Demonstrated experience in a chief of staff, operations lead, founder's associate, or similar high-responsibility generalist role within a startup or fast-paced company.

• Outstanding written and verbal communication skills in English.

• Capability to professionally represent the founders in any context.

• Strong strategic thinking paired with the operational discipline to execute while maintaining quality and momentum.

• Comfortable working autonomously in a small business where answers may not always be clear and the scope changes rapidly.

• High ownership mentality: identify issues with proposed solutions, close loops independently, and take initiative without needing direction.

• Flexible and adaptable across strategic, operational, and administrative tasks.

• Experience in staffing, recruiting, HR services, or B2B professional services (preferred).

• Background in working directly with founders or C-suite executives (preferred).

• Familiarity with offshore or global hiring and distributed workforce operations (preferred).

• Experience in establishing internal processes, SOPs, or operational infrastructure from the ground up (preferred).

• Previous chief of staff or founder's associate experience in an early-stage or high-growth company (preferred).

• Current resume.

• A brief Loom video (1 to 2 minutes) introducing yourself, detailing relevant experience, and discussing one cross-functional initiative you have managed end-to-end.

• Only candidates who submit a Loom video will advance to the next stage.

🏝️ Benefits

• 100% remote work environment to allow you to operate where you are most productive.

• Availability during US business hours.

• A high-ownership, high-visibility role offering full autonomy and direct access to top management.

• Collaborate directly with the founders of a growing offshore staffing company that has significant traction and a unique market position.