Business Operations Specialist

This is a fully remote position, open to applicants in Netherlands.

📋 Description

• Oversee employment, IT, legal, and administrative workflows throughout EMEA operations, U.S. shared services, and European providers.

• Manage Dutch employment processes, which include contracts, right-to-work verification, payroll inputs, leave, pension, and benefits.

• Monitor external provider deliverables, requests, approvals, and deadlines until completion.

• Maintain Standard Operating Procedures (SOPs) and regional operating records to ensure work is replicable and audit-ready.

• Facilitate personnel-security clearance administration between EMEA, U.S. Security, NATO, and customer programs.

• Gather entity and cost-center data for consolidated EMEA reporting purposes.

• Assist in vendor onboarding and purchasing approval workflows.

• Translate hiring requirements into timelines and skill profiles that align with mission schedules and customer accreditation gates.

• Address any misalignment between finance, program management, and HR systems.

• Ensure budget execution is consistent with onboarding and deployment timelines.

• Collaborate with operations leadership and People Ops on headcount allocation, role structure, and retention strategies during contract transitions.

• Act as the main EMEA back-office contact between Dutch and UK entities, regional teams, U.S. shared services, and external European providers.

⛳️ Requirements

• 3–5+ years of experience in business operations, People Operations, HR operations, or cross-functional subsidiary administration.

• Must be based in the Netherlands.

• Required to hold the right to work in the Netherlands.

• Proven experience in supporting Dutch employment administration, payroll coordination, and local HR/benefits provider relationships.

• Familiarity with coordinating external payroll processors, HR platforms, accounting firms, legal counsel, and corporate service providers.

• Experience in managing employment across multiple countries, legal entities, and contractor models, including employer-of-record arrangements.

• Demonstrated ability to maintain organized systems for confidential employment records, legal documents, and company data.

• Proficient in written and spoken English.

• Preferred: Experience in supporting a U.S.-headquartered company through European subsidiaries or Dutch BV entity operations.

🏝️ Benefits

• Equity awards.

• Discretionary bonuses.

• Pension.

• Comprehensive benefits.

• Opportunity to advance from part-time to full-time employment.

• Flexible engagement options as either an employee or independent contractor.

• Compensation will be pro-rated for part-time or hourly arrangements.