Business Operations Generalist, Finance & Accounting

This is a fully remote position, open to applicants in United States, +1 more country.

📋 Description

• Verify invoices, gather vendor documentation, facilitate approvals, and organize payments.

• Manage month-end closing activities with external accountants, maintain closing notes, supply supporting documentation, investigate discrepancies, and highlight unusual transactions.

• Oversee tax filings, registrations, notifications, and year-end reporting in collaboration with external providers.

• Maintain financial systems such as Stripe, Subscript, Hubifi, and QuickBooks.

• Coordinate contracts with business owners and legal counsel, negotiate vendor terms, and monitor commitments and renewals.

• Handle insurance renewals, routine equity administration, corporate records, registrations, and incoming notifications.

• Document recurring tasks, assign ownership and deadlines, and assist in automating repetitive processes.

• Take ownership of regular responsibilities and address unexpected operational challenges until resolution.

• Supply external accountants and specialists with comprehensive information and timely responses.

• Identify issues early, providing sufficient context for informed decision-making.

• Manage confidential financial, employee, and corporate information with care.

• Enhance systems and resolve vendor issues through direct engagement.

• Embrace evolving responsibilities as the company expands.

⛳️ Requirements

• Solid accounting foundation with knowledge of invoices, accruals, reconciliations, and month-end closing processes.

• Experience in accounting or finance operations within a rapidly growing startup, public accounting with hands-on startup-client interaction, business operations with significant accounting responsibilities, or comprehensive operational oversight of payments, contracts, compliance coordination, or financial systems.

• Precise management of finances, records, and deadlines.

• Capability to investigate discrepancies and provide solutions.

• Skill in maintaining workflow with multiple stakeholders or external providers involved.

• Good judgment in determining when to make decisions and when to consult a specialist.

• Comfort with learning new systems and tackling ambiguous challenges.

• Eagerness to apply an accounting background in a broader business context.

• Proficient spreadsheet skills.

• Experience with QuickBooks, Stripe, Brex, Carta, or similar tools is advantageous.

• Must have authorization to work in the US or Canada.

🏝️ Benefits

• Equity included in total compensation.

• Regular in-person gatherings.

• Diverse and inclusive workplace.

• Equal opportunities for all.

• Utilization of data, AI tools, and automation to enhance reliability and reduce manual labor.