Bookkeeper – Property Management Administrative Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Ensure precise financial documentation, covering income, expenses, and profit-and-loss reporting.

• Input, organize, and monitor invoices and payments to vendors.

• Document property-related transactions and keep financial records systematically organized.

• Aid in account reconciliations and facilitate monthly financial reporting.

• Keep track of outstanding invoices and highlight any discrepancies or missing information.

• Guarantee that financial records are precise, up-to-date, and readily accessible.

• Utilize Remote Landlord property management software to oversee relevant financial data.

• Prepare, arrange, and sustain property-related documentation.

• Investigate housing-related forms, requirements, and administrative processes.

• Organize maintenance requests and monitor follow-up actions as instructed.

• Maintain logs of vendor communications, appointments, and activities related to properties.

• Complete administrative forms and draft documents for management review.

• Communicate with local housing authorities, vendors, or other third parties as required.

• Provide general administrative support to the property owner and management team.

• Keep digital records and filing systems organized.

• Track deadlines, outstanding tasks, and necessary documentation.

• Identify ways to enhance administrative workflows.

• Offer regular updates regarding completed tasks and pending priorities.

• Adjust to new administrative duties as the business evolves.

• Collaborate closely with the property owner and on-site property management staff rather than acting as the primary contact for residents.

⛳️ Requirements

• Prior professional experience in bookkeeping, accounting support, or financial administration.

• Proficient in managing invoices, expenses, financial records, and profit-and-loss statements.

• Strong working knowledge of Microsoft Excel or Google Sheets.

• Exceptional attention to detail and accuracy.

• Excellent written and verbal communication skills in English.

• Ability to work independently while managing multiple responsibilities.

• Strong organizational and time-management abilities.

• Comfortable learning and utilizing cloud-based software.

• Capable of handling sensitive financial and business information with confidentiality.

• Reliable internet connection and a professional remote working environment.

• Preferred: Previous experience in supporting property management or real estate companies.

• Preferred: Familiarity with Remote Landlord or similar property management software.

• Preferred: Experience with QuickBooks, Xero, or comparable bookkeeping platforms.

• Preferred: Understanding of rental income, property expenses, vendor invoices, and basic property accounting.

• Preferred: Familiarity with housing-related forms and administrative documentation.

• Preferred: Experience coordinating with vendors, housing authorities, or property management teams.

• Comfort using or learning Remote Landlord, Microsoft Excel and/or Google Sheets, QuickBooks or comparable accounting software, Google Workspace or Microsoft Office, email and digital document management systems, and WhatsApp, RingCentral, or similar communication tools.

🏝️ Benefits

• Opportunity to increase working hours as the company's property portfolio and operational demands expand.

• Potential to take on additional responsibilities as the business grows.

• Remote position.