Administrative Coordinator – Rare Disease

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver extensive and high-level administrative assistance to the Executive Director of Patient Access and the Executive Director of Hub Services.

• Oversee complex scheduling for multiple Executive Directors across various time zones.

• Organize travel logistics and manage expense reports.

• Implement and uphold knowledge of Amgen policies and procedures concerning travel, onsite meetings, purchasing, and administrative support.

• Aid in the preparation and scheduling of executive programs, recurring meetings, all-staff meetings, and large forums.

• Coordinate logistics for large gatherings, including room arrangements, AV support, catering, and onsite or virtual meeting requirements.

• Prepare and manage team communications, such as new-hire announcements and business updates.

• Oversee special projects, event coordination, and team-building initiatives.

• Maintain distribution lists and organizational charts.

• Order office supplies and handle purchasing through MyBuy or other approved systems.

• Schedule interviews and coordinate the associated logistics.

• Utilize office technology platforms and innovative AI tools to enhance administrative workflows.

• Handle sensitive information with confidentiality, integrity, and discretion.

⛳️ Requirements

• Associate’s degree with 2 years of administrative experience OR 2 years in a technical school environment with practical experience OR a high school diploma/GED accompanied by 4 years of administrative experience.

• Exceptional attention to detail.

• Capability to manage multiple tasks simultaneously.

• Proficiency in MS Office and PowerPoint applications.

• Outstanding verbal and written communication abilities.

• Proficient in Outlook, Microsoft Teams, Concur, MyBuy, and SharePoint.

• Proven interest in the adoption of emerging AI tools, such as ChatGPT.

• Adept at managing multiple priorities in a fast-paced, dynamic environment.

• Proven ability to maintain confidentiality, integrity, and discretion.

• Sponsorship for this position is not guaranteed.

🏝️ Benefits

• Comprehensive employee benefits package.

• Retirement and Savings Plan with generous company contributions.

• Group medical, dental, and vision insurance coverage.

• Life and disability insurance.

• Flexible spending accounts.

• Discretionary annual bonus program.

• Stock-based long-term incentives.

• Award-winning time-off plans.

• Flexible work models where feasible.

• Career development opportunities.

• Support for work/life balance.