Bookkeeper

This is a fully remote position, open to applicants in United States.

📋 Description

• Ensure financial records are maintained accurately and in an organized manner

• Perform reconciliations for bank, credit card, and various financial accounts

• Classify transactions and uphold the chart of accounts in QuickBooks or comparable software

• Keep customer and vendor records updated

• Monitor accounts payable and accounts receivable

• Examine invoices, oversee bill payments, and follow up on outstanding items

• Spot missing information, unusual transactions, discrepancies, or errors

• Handle daily bookkeeping tasks across accounting, payroll, billing, reporting, and spreadsheet applications

• Resolve basic software and data-entry challenges

• Process payroll or assist in the payroll process

• Manage payroll details, including employee hours, contractor payments, deadlines, deductions, and reporting

• Generate monthly, quarterly, and annual financial reports for leadership

• Prepare financial records and statements for CPA and tax evaluations

• Organize documentation for tax submissions, audits, and CPA inquiries

• Monitor expenses against budgets and highlight variances

• Track upcoming bills, recurring expenses, contractor payments, and payroll commitments

• Maintain short-term cash flow projections

• Notify leadership of concerns regarding cash flow, spending, or payment timing

• Provide insights on financial trends impacting the business

• Recognize financial issues early and communicate discrepancies to leadership

• Fulfill responsibilities autonomously and adhere to deadlines

• Suggest enhancements to bookkeeping processes and financial workflows

⛳️ Requirements

• Minimum of 3 years of professional bookkeeping experience

• Practical experience with QuickBooks or similar accounting software

• Solid understanding of bookkeeping principles and account reconciliation

• Familiarity with accounts payable and accounts receivable processes

• Experience in processing or assisting with payroll

• Capability to prepare well-organized financial records for CPA, tax, or audit reviews

• Proficient in using financial platforms, spreadsheets, and online business tools

• Ability to work independently and manage deadlines with little supervision

• Keen attention to detail and capacity to identify errors and inconsistencies

• Strong written communication abilities

• High degree of confidentiality, professionalism, and integrity

• Experience supporting a U.S.-based small or service-based business is preferred

• Previous remote working experience with U.S. or international teams is preferred

• Familiarity with recurring billing, contractor payments, or service agreements is preferred

• Knowledge of budgeting, forecasting, and cash flow tracking is preferred

• Intermediate proficiency in Microsoft Excel or Google Sheets is preferred

• Experience in documenting bookkeeping processes or creating SOPs is preferred

🏝️ Benefits

• Opportunity for remote work

• Aligns with U.S. Eastern Hours