Bookkeeper, AR Specialist

This is a fully remote position, open to applicants in Colombia, +5 more countries.

📋 Description

• Take charge of client invoicing, collections, and bookkeeping within QuickBooks Online.

• Operate fully remotely during US Eastern hours as a full-time contractor, reporting directly to the Operations Manager.

• Execute Stripe invoicing every four weeks in advance.

• Calculate and verify variable fees based on contracts and ad spend reports.

• Follow up on late payments every three working days and escalate issues with unresponsive clients.

• Allocate incoming payments to the appropriate invoices and maintain the accounts receivable aging report.

• Reconcile bank, credit card, accounts receivable, and accounts payable accounts, and conduct the monthly closing process.

• Set up new clients in Stripe and prepare final bills for departing clients.

• Assist with DocuSign contract administration.

• Document financial procedures and keep trackers up to date.

• Communicate issues such as failed charges, renewals, collections, and payment discrepancies via Slack and within the finance channel.

• Provide clean monthly financial records to the external accountant or CPA.

• Complete a brief practical assessment during the interview process.

⛳️ Requirements

• A bachelor's degree in accounting or a related discipline.

• At least three years of experience in bookkeeping, billing, or accounts receivable.

• Proven experience in billing or collections for a large number of active clients.

• Familiarity with managing the entire billing-to-cash cycle for recurring clients.

• Proficient in sending invoices, tracking accounts receivable aging, following up on late payments, applying payments, and reconciling accounts.

• Experience in calculating invoices based on ad spend, usage, or contract terms.

• Solid working knowledge of QuickBooks Online, including bank and credit card reconciliation, chart of accounts, accounts receivable, and accounts payable.

• Proficiency in Excel, including maintaining a billing tracker.

• Experience in managing a billing sheet, tracker, or aging report utilized by others.

• Familiarity with scheduled collections and escalation procedures.

• Ability to identify discrepancies between invoices, payments, and bank transactions.

• Strong written and verbal English skills for client communications, daily updates, and calls.

• Bonus points for experience with Stripe, Mercury, or other online banking platforms, USD invoicing or US client experience, and multi-currency bank reconciliation.

🏝️ Benefits

• Paid time off.

• Fully remote work opportunity from Latin America.

• Flexibility to work during US Eastern hours.