Bookkeeper, AR Specialist

This is a fully remote position, open to applicants in Colombia, +5 more countries.

📋 Description

• Execute Stripe invoicing on a four-week advance schedule.

• Calculate variable fees based on contracts and advertising expenditure reports.

• Follow up on overdue payments every three business days and escalate issues with unresponsive clients.

• Allocate incoming payments to the appropriate invoices.

• Uphold the accounts receivable aging report.

• Manage QuickBooks Online records.

• Reconcile bank accounts, credit cards, accounts receivable, and accounts payable.

• Conduct the monthly close for review by an external accountant or CPA.

• Set up new clients in Stripe.

• Generate final invoices for clients who are departing.

• Assist with DocuSign contract management.

• Document financial procedures and maintain necessary trackers.

• Monitor Mercury and Stripe for failed transactions and upcoming renewals.

• Share financial updates in Slack.

• Report to the Operations Manager while collaborating with the founder and manager.

⛳️ Requirements

• Bachelor's degree in accounting or a related discipline.

• Minimum of three years of experience in bookkeeping, billing, or accounts receivable.

• Proven experience in billing or collections for multiple active clients.

• Experience managing the complete billing-to-cash cycle for recurring clients.

• Proficient in sending invoices, tracking them on an accounts receivable aging report, pursuing late payments, applying payments, and reconciling accounts.

• Familiarity with calculating invoices based on advertising spend, usage, or contract stipulations.

• Working knowledge of QuickBooks Online, including reconciliation of bank and credit card accounts, chart of accounts, and both accounts receivable and payable.

• Proficiency in Excel, including a billing tracker that has been created or maintained by the candidate.

• Experience in maintaining a billing sheet, tracker, or aging report for use by others, with recorded dates and actions.

• Understanding of scheduled collections and escalation procedures.

• Ability to trace discrepancies between an invoice, payment, and bank line back to their source.

• Excellent written and verbal English skills for client communications, daily updates, and calls.

• Bonus: Familiarity with Stripe for subscriptions, payment links, and handling failed charges.

• Bonus: Experience with Mercury or another online business banking solution.

• Bonus: Experience invoicing in USD or working with US-based clients.

• Bonus: Proficiency in multi-currency bank reconciliation.

🏝️ Benefits

• Paid time off.

• Fully remote position available from Latin America.

• Work hours aligned with US Eastern time.

• Remote career opportunity with an innovative startup.

• Opportunities for professional growth.