Bookkeeper, Accounts Payable Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Conduct daily and weekly bookkeeping tasks using QuickBooks Online.

• Process vendor invoices, transform purchase orders into bills, reconcile bills with invoices, and report discrepancies to the Operations team.

• Manage tracking of purchase orders and bills from initiation through to payment readiness.

• Assist with purchasing coordination.

• Aid in biweekly payroll processing, which includes compiling technician pay and W-2 commission data.

• Create and dispatch client invoices following client-specific procedures and national-account portals.

• Monitor accounts receivable aging and pursue follow-ups on unpaid invoices.

• Record and reconcile incoming payments within QuickBooks.

• Categorize transactions in both QuickBooks and Ramp.

• Oversee QuickBooks Projects, including managing project stages and tracking budget versus actual expenditure.

• Update GM reports, annual profit assessments, and master/budget reports.

• Assist in reporting on engagement with existing customers and lead activities.

• Provide W-9 forms and Certificate of Insurance documents to clients and vendors.

• Process COI requests and respond to inquiries from customers.

• Monitor credential and subscription renewals for property management accounts.

• Coordinate the notarization of lien waivers and submit completed waivers to clients and general contractors.

• Manage light project coordination and communication tasks as workflows develop.

⛳️ Requirements

• Practical experience with QuickBooks Online, including the ability to independently identify and resolve data-entry issues.

• Previous experience in accounts payable, accounts receivable, invoicing, or bookkeeping processes within a small business environment.

• Strong proficiency in written English.

• Exceptional attention to detail and the capability to adhere precisely to documented multi-step processes.

• Competence in using Google Sheets.

• Willingness to learn and utilize Pipedrive CRM and Jobber field service tools.

• Self-motivated and dependable, capable of independently managing recurring workflows after receiving training.

• Maintain discretion with financial and vendor-related information.

🏝️ Benefits

• Engage directly with clients while independently managing client-related issues.

• Payments are processed directly by the client; salary disbursed directly to the employee.

• Vacation time and holidays are aligned with the client's business requirements and policies.

• Application process includes a Loom video submission.

• Client review process and subsequent steps for shortlisted candidates.

• A quiet, well-lit, and clutter-free recording environment with a stable internet connection is recommended for the application.

• Encouragement for authentic interview responses without reliance on scripts or AI tools.