Bookings & Accounts Payable Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee incoming inquiries for group and block bookings, including weddings, conferences, corporate groups, and tours.

• Create and distribute group contracts, rate proposals, and rooming lists.

• Monitor deposits, payment timelines, and attrition/cutoff deadlines for group blocks.

• Collaborate with sales, catering/events, and front office teams to coordinate group logistics.

• Input and manage group reservations within booking systems.

• Liaise with group leaders and agents to communicate changes, updates, and final details.

• Handle vendor invoices and ensure they match with purchase orders and/or receiving documents.

• Assign invoices to the appropriate GL accounts and cost centers.

• Prepare payment runs, including checks, ACH, and wire transfers.

• Reconcile vendor statements and address any discrepancies.

• Maintain vendor files, including payment terms and contact details.

• Execute month-end accounts payable closure and accrual entries.

⛳️ Requirements

• 4–6 years of experience in hospitality operations and finance functions, encompassing bookings/reservations, accounts payable, and general office/finance administration.

• Proven experience and proficiency in utilizing CRM booking systems.

• Experience and proficiency with SAGE accounting software (mandatory).

• Exceptional attention to detail and accuracy in data entry.

• Capability to handle competing deadlines across two functional areas.

• Outstanding written and verbal communication skills.

• Comfortable interacting with external clients, group leaders, Controllers, and accounts payable teams.

• Strong ability to prioritize during busy group-booking seasons and month-end accounts payable closures.

• Quick learner with the capacity to adapt and support areas requiring further training.

🏝️ Benefits

• Fully remote work opportunity from the Philippines.

• Working hours synchronized with UK/US time zones.

• Collaborative and progressive work environment.

• Ongoing growth and career development opportunities.

• Diverse interactions with customers, hotel teams, and finance stakeholders.