Billing, Invoicing & Field Payroll Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Review daily timesheets for approximately 25 field inspectors and engineers

• Proactively follow up to guarantee same-day compliance and mathematically accurate submissions

• Convert field time, site notes, overtime, and reimbursable expenses into billable service lines and project job codes

• Prepare complete draft invoice packages that include accurate time entries and expense documentation

• Address contract threshold discrepancies prior to final approval

• Generate audited and finalized timesheet summaries that align with base pay, overtime, and field allowance policies for payroll processing

⛳️ Requirements

• Experience in accounting support, bookkeeping, or billing, preferably in field services

• Skilled at identifying errors in time entries, rates, and site logs

• Comfortable making direct follow-up calls and sending messages to field staff, technicians, and Project Managers

• Proficient in Microsoft Excel and Google Sheets, including formulas, VLOOKUP/XLOOKUP, and Pivot Tables

• Capable of adapting to cloud-based timekeeping platforms such as Deltek, ERP systems, QuickBooks Online, and digital communication tools

• Private, quiet, and secure dedicated workspace

• High-performance computer setup

• Dual monitors

• High-speed fiber internet

• Reliable power backups

🏝️ Benefits

• Comprehensive HMO coverage

• Group Life Insurance

• Paid leave credits

• Government-mandated benefits

• Performance incentives

• Overtime Pay

• Night Differential

• 13th Month Pay