Billing and Financial Operations Specialist

This is a fully remote position, open to applicants in Florida.

📋 Description

• Oversee the prompt receipt of fuel and non-fuel supplier invoices.

• Assess and confirm fuel tickets, supplier invoices, pricing, tax information, and associated documentation.

• Accurately and efficiently process billing transactions within internal systems.

• Ensure that customer invoices are created and distributed in a timely manner.

• Maintain precise billing documentation and records.

• Act as the main point of contact for inquiries related to billing and invoicing.

• Address questions regarding invoice status, delays, billed and unbilled transactions, and necessary supporting documentation.

• Collaborate with teams such as Commercial, Supply, Accounting, Accounts Payable, Sales, Vendor Reconciliation, Pricing, and others.

• Provide support to external customers, suppliers, and auditors.

• Investigate pricing discrepancies and billing issues.

• Monitor exception reports, invoices on hold, and unresolved transactions.

• Ensure adherence to company policies and regulatory standards.

• Identify opportunities to enhance efficiency, accuracy, and automation.

• Assist in the testing and implementation of system upgrades and process enhancements.

• Contribute suggestions to optimize workflows, information flow, and the customer experience.

• Provide training and share knowledge as subject matter expertise evolves.

⛳️ Requirements

• Minimum of 2 years of experience in financial operations, billing, invoicing, accounts receivable, accounting support, or a similar business operations role.

• Proficient in English communication skills (B2 level or higher).

• Skilled in Microsoft Office, especially Excel.

• Familiarity with ERP, invoicing, or financial management systems.

• Strong attention to detail and a dedication to accuracy.

• Outstanding organizational and time management abilities.

• Capability to handle competing priorities in a dynamic, deadline-oriented environment.

• Strong analytical and problem-solving skills.

• Ability to work independently while effectively collaborating within a team.

• Preferred: Experience in supporting invoicing, billing, or financial operations within a multinational setting.

• Preferred: Background in fuel, energy, logistics, transportation, or related fields.

• Preferred: Exposure to process improvement, automation initiatives, or systems testing.

• Preferred: Knowledge of accounting principles and financial controls.

🏝️ Benefits

• Flexible remote work environment.

• Comprehensive medical, dental, and vision insurance coverage.

• Options for Health Savings Account (HSA) and Flexible Spending Account (FSA).

• 401(k) plan with company matching.

• Generous paid time off policy.

• Paid holidays.

• Company-funded life insurance and disability coverage.

• Access to LinkedIn Learning and professional development resources.

• Employee Assistance Program.

• Additional voluntary benefits including accident, critical illness, legal, and identity protection plans.