Bilingual Executive Assistant – AI Powered

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Deliver comprehensive administrative support, which includes intricate calendar management, scheduling, and travel arrangements.

• Oversee the executive’s inbox and utilize AI tools to craft professional, context-sensitive responses and summarize lengthy email threads.

• Organize meetings and employ AI transcription tools to produce meeting minutes, extract actionable items, and ensure follow-up.

• Perform swift online research for special projects and leverage AI to condense data into succinct executive summaries.

• Assist with basic project management and CRM data entry tasks.

• Anticipate the executive’s requirements and proactively implement digital tools to eliminate administrative obstacles.

• Collaborate directly with the CEO/Founders as a strategic operator, utilizing Artificial Intelligence to enhance productivity, safeguard executive time, and optimize workflows.

⛳️ Requirements

• 2–4 years of experience in an Executive Assistant, Virtual Assistant, or comparable administrative position supporting C-level executives.

• Near-native English proficiency (C1/C2) is a strict requirement.

• Outstanding written and verbal communication abilities.

• Proven daily experience employing Generative AI tools such as ChatGPT, Claude, Gemini, or Copilot.

• High technical proficiency with Google Workspace / Microsoft 365, Slack, and Zoom.

• Familiarity with project management platforms like Asana, ClickUp, and Notion.

• Knowledge of contemporary CRMs.

• Extensive experience in managing executive calendars, inboxes, meetings, and travel logistics.

• Experience with meeting transcription, summarization, and tracking action items.

• Excellent organization, discretion, problem-solving, and proactive communication skills.

• Familiarity with AI meeting assistants such as Otter.ai, Fireflies, or Fathom.

• Experience in CRM and administrative workflow automation.

• Prior experience supporting CEOs, Founders, or international executives.

🏝️ Benefits

• Competitive compensation.

• 100% remote work environment.

• Standard Monday-Friday schedule (aligned with US Time Zones).

• Opportunity to work closely with business owners and play a vital role in their daily success.