Bilingual Executive Assistant – AI Powered

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Provide comprehensive administrative assistance, focusing on intricate calendar management, scheduling, and travel coordination.

• Oversee the executive’s inbox and function as a gatekeeper.

• Utilize AI tools to create professional responses and summarize email conversations.

• Organize meetings and employ AI transcription tools to produce meeting minutes and highlight action items.

• Perform swift online research and compile data into succinct executive summaries.

• Support lightweight project management and input data into CRM systems.

• Anticipate the executive's requirements and leverage digital tools to address administrative challenges.

⛳️ Requirements

• 2–4 years of experience as an Executive Assistant, Virtual Assistant, or a comparable role supporting C-level executives.

• Near-native English proficiency (C1/C2) is mandatory.

• Outstanding written and verbal communication abilities.

• Daily practical experience with Generative AI tools like ChatGPT, Claude, Gemini, or Copilot.

• High level of technical proficiency with Google Workspace / Microsoft 365, Slack, and Zoom.

• Knowledge of project management platforms such as Asana, ClickUp, and Notion.

• Familiarity with contemporary CRMs.

• Experience managing executive calendars, inboxes, meetings, and travel logistics.

• Proficiency in meeting transcription, summarization, and action-item tracking.

• Strong organizational skills, discretion, problem-solving abilities, and proactive communication.

• Experience in CRM and administrative workflow automation.

• Previous support experience for CEOs, Founders, or international executives.

🏝️ Benefits

• Competitive salary package.

• Fully remote work environment.

• Standard Monday to Friday schedule (US Time Zones).

• Opportunity to collaborate directly with business owners and contribute significantly to their daily success.