Bilingual Executive Assistant – AI Powered

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Deliver high-level administrative assistance, encompassing intricate calendar management, scheduling, and travel coordination.

• Oversee the executive’s inbox and utilize AI tools to compose professional responses and summarize email conversations.

• Organize meetings and leverage AI transcription tools to produce meeting minutes, highlight action items, and ensure timely follow-up.

• Perform swift online research for special projects and consolidate data into clear executive summaries.

• Support lightweight project management and handle CRM data entry.

• Anticipate the needs of the executive and employ digital tools to eliminate administrative obstacles.

• Collaborate directly with the CEO/Founders in a strategic operational capacity.

⛳️ Requirements

• 2–4 years of experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role supporting C-level executives.

• Near-native English proficiency (C1/C2) is mandatory.

• Outstanding written and verbal communication abilities.

• Demonstrated daily experience with Generative AI tools such as ChatGPT, Claude, Gemini, or Copilot.

• High technical proficiency; expert in Google Workspace and/or Microsoft 365, Slack, and Zoom.

• Knowledge of Asana, ClickUp, Notion, or comparable project management applications.

• Understanding of modern CRMs.

• Experience with meeting transcription, summarization, and action-item tracking.

• CRM experience and administrative workflow automation skills.

• Prior experience supporting CEOs, Founders, or international executives.

• Exceptional organizational skills, extreme discretion with sensitive information, and a proactive, technology-oriented mindset.

🏝️ Benefits

• 100% remote work environment.

• Standard Monday-Friday schedule (US Time Zones).

• Competitive salary.

• Chance to work closely with business owners and play a crucial role in their daily success.