Bilingual Executive Assistant – AI Powered

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Deliver comprehensive administrative support, which includes intricate calendar management, scheduling, and travel arrangements.

• Oversee the executive’s inbox and utilize AI tools to draft professional, contextually relevant responses and summarize email discussions.

• Organize meetings and leverage AI transcription tools such as Otter.ai, Fireflies, or Fathom to produce meeting minutes and identify action items.

• Perform swift online research for special projects and condense data into succinct executive summaries.

• Provide support in lightweight project management and CRM data entry.

• Anticipate the needs of the executive and employ digital tools to address administrative bottlenecks.

• Ensure follow-up on tasks and prevent any from being overlooked.

⛳️ Requirements

• 2–4 years of experience in roles such as Executive Assistant, Virtual Assistant, or a similar administrative position supporting C-level executives.

• Near-native English proficiency (C1/C2) is strictly required.

• Outstanding written and verbal communication abilities.

• Daily, practical experience with Generative AI tools such as ChatGPT, Claude, Gemini, or Copilot.

• High technical aptitude and expert-level proficiency in Google Workspace and/or Microsoft 365, Slack, and Zoom.

• Familiarity with project management tools like Asana, ClickUp, Notion, or similar platforms.

• Knowledge of modern CRMs.

• Experience with meeting transcription, summarization, and action-item tracking.

• Background in CRM management and automating administrative workflows.

• Exceptional organizational skills, extreme discretion with confidential information, and a proactive, technology-driven approach.

• Previous experience supporting CEOs, Founders, or international executives.

• Availability to work a standard Monday-Friday schedule in alignment with US Time Zones.

🏝️ Benefits

• Fully remote work environment.

• Standard Monday-Friday working hours.

• Opportunity to collaborate directly with business owners and play a crucial role in their daily success.