Bilingual Executive Assistant – AI Powered

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Deliver high-level administrative assistance, encompassing intricate calendar management, scheduling, and travel arrangements.

• Oversee the executive's inbox and employ AI tools to craft professional responses and summarize lengthy email conversations.

• Organize meetings and utilize AI transcription tools to produce meeting minutes, extract actionable items, and ensure proper follow-up.

• Perform swift online research for special projects and consolidate findings into succinct executive summaries.

• Support lightweight project management and manage CRM data entry.

• Anticipate the executive's needs and leverage digital tools to proactively address administrative obstacles.

⛳️ Requirements

• 2–4 years of experience as an Executive Assistant, Virtual Assistant, or in a similar administrative capacity supporting C-level executives.

• Near-native English proficiency (C1/C2) is a strict requirement.

• Outstanding written and verbal communication abilities.

• Demonstrated daily utilization of Generative AI tools such as ChatGPT, Claude, Gemini, or Copilot.

• High technical aptitude with expert-level proficiency in Google Workspace and/or Microsoft 365, Slack, and Zoom.

• Familiarity with project management tools like Asana, ClickUp, Notion, or similar.

• Understanding of modern CRMs.

• Experience in meeting transcription, summary creation, and action-item tracking.

• Knowledge of CRM systems and administrative workflow automation.

• Exceptional organizational skills, utmost discretion with confidential information, and a proactive, technology-oriented mindset.

• Previous experience assisting CEOs, Founders, or international executives.

🏝️ Benefits

• Competitive salary.

• Fully remote work environment.

• Standard Monday to Friday schedule (US Time Zones).

• Chance to collaborate directly with business owners and play a crucial role in their daily success.