This is a fully remote position, open to applicants in Mexico.

📋 Description

• Deliver high-level administrative assistance, encompassing intricate calendar management, scheduling, and travel arrangements.

• Oversee the executive’s email inbox and serve as the primary gatekeeper.

• Utilize AI tools such as ChatGPT, Claude, or Gemini to craft professional, contextually relevant responses and summarize lengthy email threads.

• Organize meetings and employ AI transcription tools like Otter.ai, Fireflies, or Fathom to create meeting minutes, identify action items, and ensure follow-up.

• Conduct swift online research for special projects and leverage AI to condense data into succinct executive summaries.

• Provide assistance with light project management and CRM data entry tasks.

• Anticipate the executive's needs and proactively implement digital solutions to resolve administrative challenges.

• Collaborate directly with the CEO/Founders as a strategic partner.

⛳️ Requirements

• 2–4 years of experience in an Executive Assistant, Virtual Assistant, or comparable administrative role supporting C-level executives.

• Near-native English proficiency (C1/C2) is essential.

• Outstanding written and verbal communication abilities.

• Daily, practical experience with Generative AI tools (ChatGPT, Claude, Gemini, or Copilot) for enhancing productivity, drafting, research, and workflow optimization.

• High technical proficiency; skilled in Google Workspace and/or Microsoft 365, Slack, and Zoom.

• Knowledge of project management tools such as Asana, ClickUp, and Notion.

• Familiarity with modern CRMs and relevant CRM experience.

• Experience in meeting transcription, summarization, and action-item tracking.

• Background in automating administrative workflows.

• Strong organizational skills, discretion with confidential information, problem-solving abilities, proactive communication, and a tech-savvy mindset.

• Prior experience supporting CEOs, Founders, or international executives.