Bilingual Executive Assistant – AI Powered

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Deliver high-level administrative assistance, encompassing intricate calendar management, scheduling, and travel coordination.

• Oversee the executive’s inbox, utilizing AI tools to craft professional responses and summarize email conversations.

• Organize meetings and employ AI transcription tools to create meeting minutes, identify action items, and ensure appropriate follow-up.

• Perform swift online research for special projects and compile data into succinct executive summaries.

• Support lightweight project management and manage CRM data entry tasks.

• Anticipate the needs of the executive and proactively implement digital tools to address administrative challenges.

⛳️ Requirements

• 2–4 years of experience as an Executive Assistant, Virtual Assistant, or a related administrative position supporting C-level executives.

• Near-native English proficiency (C1/C2) is essential.

• Outstanding written and verbal communication abilities.

• Proven daily experience with Generative AI tools such as ChatGPT, Claude, Gemini, or Copilot.

• High level of technical proficiency; expertise in Google Workspace / Microsoft 365, Slack, and Zoom.

• Familiar with project management applications like Asana, ClickUp, Notion, and contemporary CRMs.

• Experience in meeting transcription, summarization, and tracking action items.

• Familiarity with AI meeting assistants such as Otter.ai, Fireflies, or Fathom.

• Background in CRM management and streamlining administrative workflows.

• Prior experience supporting CEOs, Founders, or international executives.

• Exceptional organizational skills, a strong sense of discretion with confidential information, and a proactive, technology-driven mindset.

🏝️ Benefits

• Competitive salary.

• Fully remote work environment.

• Standard Monday to Friday work hours (US Time Zones).

• Chance to collaborate directly with business owners and play a vital role in their daily success.