Bilingual Executive, Administrative Assistant

This is a fully remote position, open to applicants in Colorado.

📋 Description

• Oversee incoming emails, phone calls, text messages, and inquiries in both English and Spanish.

• Establish and manage dedicated Zoom Phone VoIP lines.

• Engage with varied client groups utilizing customized pricing models and regional rates.

• Organize client appointments, follow-ups, and calendar management using Google Calendar and integrated web platforms.

• Develop daily workflows and ensure organized records within web-supported operational tools.

• Collaborate with technical leads to execute intake and workflow automation processes.

• Provide executive personal scheduling assistance, which includes flight arrangements, medical appointments, and family extracurricular schedules.

• Handle social media responsibilities and professional networking tasks, such as updating LinkedIn profiles and engaging with clients.

• Act as the primary point of contact for calls, messages, and emails.

• Support the founder of a growing physical therapy practice located in Colorado.

⛳️ Requirements

• A minimum of 2 years of professional experience in roles such as Executive Assistant, Administrative Assistant, or Virtual Assistant.

• Native or near-native bilingual proficiency in English and Spanish, both written and spoken.

• Practical experience with Google Calendar, Zoom Phone or comparable VoIP systems, and web-based scheduling tools.

• Excellent organizational abilities.

• Capability to manage confidential business logistics and personal administrative duties.

• Comfortable working during Mountain Standard Time business hours.

• A dedicated home office setup.

• Previous experience supporting allied health practices, wellness clinics, or physical therapy businesses is preferred.

• Basic proficiency in managing LinkedIn profiles and business social media presence is preferred.

• Familiarity with Squarespace booking tools or basic client CRM software is preferred.

• Experience working with IT/Automation teams to implement workflow enhancements is preferred.

🏝️ Benefits

• Fully remote work culture that emphasizes autonomy, operational reliability, and trust.

• Flexible scheduling options.

• Opportunity to develop an international career.

• Professional advancement in executive support and operations.

• Multicultural team environment.

• Collaborate with global team members across various countries and time zones.