Bilingual Accounts Payable & Bookkeeping Virtual Assistant

This is a fully remote position, open to applicants in North Carolina.

📋 Description

• Review and validate subcontractor invoices and accompanying documentation

• Input approved invoices, expenses, and associated financial data into QuickBooks

• Assist in the preparation of accounts payable and subcontractor payments

• Accurately categorize expenses and revenue

• Maintain well-organized accounting records and supporting documents

• Detect missing, duplicate, or inconsistent information

• Transfer measurements, subcontractor invoices, and project details from the internal application into QuickBooks

• Enter and manage subcontractor log sheets and worksheets

• Compare submitted details against purchase orders and approved pricing

• Identify inconsistencies and coordinate clarifications with internal supervisors

• Keep precise project-related financial records

• Communicate with supervisors, vendors, and subcontractors when clarification is necessary

• Assist with Spanish-language information or documentation as required

• Maintain organized digital records and trackers

• Support additional accounting and administrative tasks as assigned

• Deliver task-specific services in accordance with agreed timelines, guidelines, and deliverables

⛳️ Requirements

• Previous experience in bookkeeping or accounts payable is essential

• Proficiency in QuickBooks is required

• Bilingual proficiency in English and Spanish is mandatory

• Experience with expense categorization and financial data entry is required

• Experience in construction, contracting, or subcontractor accounting is a plus

• Strong skills in Excel or spreadsheet applications

• Exceptional attention to detail and numerical accuracy

• Solid background in bookkeeping and accounts payable

• Comfortable identifying discrepancies rather than just inputting data

• Fluent or highly proficient in both English and Spanish

• Organized and reliable

• Comfortable handling construction-related financial information

• Capable of working independently within established approval processes

• Familiarity with QuickBooks

• Knowledge of Microsoft Excel / Google Sheets

• Understanding of Accounting / Accounts Payable Systems

• Familiarity with Internal Client Application (training will be provided)

• Proficient in Microsoft Office / Google Workspace

• Availability to work 40 hours per week, Monday through Friday, from 9:00 AM to 5:00 PM EST

🏝️ Benefits

• Competitive compensation rates

• Weekly payment schedule

• A variety of open positions available

• Free training and upskilling opportunities

• Ongoing support and guidance

• A dynamic community always ready to assist you