Bids & Quotes Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Direct the team in crafting bids, RFP responses, and substantial quotes for research, clinical, governmental, and industrial clients.

• Oversee the complete bid process for RFPs, RFQs, tenders, and contract bids from initial intake to final submission.

• Analyze bid requirements, terms, and deadlines while coordinating contributions from sales, pricing, supply chain, and finance departments.

• Monitor open bids and quotes within a pipeline, noting responsible parties and due dates.

• Maintain standardized responses, company documentation, certifications, and compliance forms.

• Supervise large and intricate multi-line and multi-supplier quotes.

• Collaborate with Pricing to ensure bids align with discount policies and margin objectives, directing exceptions for approval.

• Work alongside Purchasing and suppliers to discuss special pricing, product availability, and lead times.

• Ensure awarded bids are entered into ERP, quoting, and CRM systems.

• Transfer awarded contracts to sales and customer experience teams.

• Monitor contract expiration and renewal dates, initiating renewal bids as necessary.

• Provide reports on quote turnaround times, accuracy, bid volume, win rates, awarded revenue, and margins.

• Evaluate lost bids to enhance future response strategies.

• Recruit, mentor, and develop the Bids & Quotes Analyst.

• Establish priorities and manage workload for incoming requests.

• Document and refine bid and quote processes and tools.

• Report to the Director of Sales Operations and work in collaboration with Pricing, sales teams, and Supply Chain.

⛳️ Requirements

• Bachelor's degree in Business, Supply Chain, or a related field, or equivalent experience.

• Over 5 years of experience in bids and proposals, contract administration, sales operations, or quoting, including at least 1 year in a leadership role.

• Proven experience in managing RFPs and formal bids, particularly in the public sector or institutional context.

• Strong knowledge of pricing, margin, and contract terms.

• Advanced skills in Excel.

• Familiarity with ERP and CRM systems, preferably Salesforce.

• Highly organized with a proven ability to meet strict deadlines.

• Excellent writing and communication skills with sales, pricing, and customer teams.

• Preferred: Experience in B2B distribution, especially in laboratory, scientific, healthcare, or industrial supplies.

• Preferred: Experience with government, university, hospital, or group purchasing (GPO) contracts.

• Preferred: Knowledge of e-procurement systems and customer bid portals.

• Preferred: APMP or similar certification.

🏝️ Benefits

• Eligibility for remote work.